[ OCA CIRCULAR NO. 09-2015, January 21, 2015 ]

[ OCA CIRCULAR NO. 09-2015, January 21, 2015 ]

[ OCA CIRCULAR NO. 09-2015, January 21, 2015 ]

TO : ALL JUDGES, OFFICIALS, AND PERSONNEL OF THE FIRST AND SECOND LEVEL COURTS

SUBJECT : STRICT OBSERVANCE OF OFFICE HOURS

In view of the numerous complaints received by this Office on the non-observance by some judges and court personnel of the prescribed office hours, all judges and court personnel are ENJOINED to strictly observe the following prescribed office hours, without prejudice to the approved flexi­time of some court personnel:

Regions 1 to 12:

Monday to Friday 1 8:00 A.M. to 12:00 NN 1:00 P.M. to 5:00 P.M.

National Capital Judicial Region:

Monday to Friday 2 8:00 A.M. to 12:00 NN 12:30 P.M. to 4:30 P.M.

Judges are also EXHORTED to be mindful of the hours set for hearing and to start the hearings on time.

Pursuant to Republic Act No. 9482, 3 however, all judges are REMINDED to implement appropriate working schedules among their court personnel to enable them to attend to and serve litigants who are within the premises of the court during lunch break, and prior to the end of official working hours. The judges shall adopt a rotation system of personnel and provide a skeletal force to make sure that units which deal directly with the public, such as the receiving, process-serving and the cashier, are accessible to the public at all times, including lunch and break times.

Further, all judges and court personnel shall file the appropriate application for leave in case of their inability to report for work, in accordance with Item IV, Administrative Circular No. 08-2009. 4

The executive judges shall strictly monitor compliance with this Circular by the judges and court personnel under their administrative supervision. The Deputy Court Administrators and the Legal Office of the Office of the Court Administrator shall likewise oversee compliance by the executive judges and presiding judges under their respective areas of administrative supervision.

Strict compliance herewith is ENJOINED.

21 January 2015

(SGD.) JOSE MIDAS P. MARQUEZ Court Administrator

1 Administrative Circular No. 02-2007, Re: Reiteration of Administrative Circular No. 2-99 dated January 15,1999 on "Strict Observance of Working Hours and Disciplinary Action for Absenteeism and Tardiness," dated January 12,2007.

2 Administrative Circular No. 26-2007, Re: Schedule of Working Hours, dated April 24, 2007.

3 An Act to Improve Efficiency in the Delivery of Government Service to the Public by Reducing Bureacratic Red Tape, Preventing Graft and Corruption, and Providing Penalties Therefor. 4 Guidelines in Case of Prolonged Absences, Tardiness and Undertime, Filing of Applications for Leave and Availment of the Rehabilitation Privilege, dated January 12, 2007.