Memorandum Order No. 0469 s. 2022

Bangsamoro Autonomous Region in Muslim Mindanao Bangsamoro Government Center, Governor Gutierrez Avenue, Rosary Heights VII, Cotabato City 9600 OFFICE OF THE CHIEF MINISTER Reputhlir of th lhilippinrs

Order No.046 9q MEMORANDUM

Series of 2022

TO Office of the Chief Minister Bangsamoro Autonomous Region in Muslim Mindanao ALL OFFICES,SERVICES,DIVISIONS,SPECIAL PROGRAMS, AND ATTACHED AGENCIES

SUBJECT DISSEMINATION OF POLICIES AND GUIDELINES ON OVERTIME SERVICES AND OVERTIME PAY FOR GOVERNMENT EMPLOYEES

DATE : July 25,2022|Dhul-Hijjah 26,1443 AH

1 This is to inform all offices, services, division, special programs, and attached agencies of

policy is directed. Attached herewith is a copy for reference. Pay for Government Employees." Hence, immediate dissemination and compliance of the the signed and approved "Policies and Guidelines on Overtime Services and Overtime

2. In view thereof, all employees holding permanent, coterminous, and casual positions of division chief or equivalent level and below are enjoined to peruse the policy. Furthermore, an orientation shall be conducted on August 9, 2022 at 9:00 a.m. via Zoom teleconference using the details below:

Meeting ID Passcode 87298097872 OCMHRMD

3 For clarifications,please contact the AMS -HRMD at mobile number 0917-831-5248 or at

email address [email protected].

AHOD B.EBRAHIM For guidance and compliance By Authority of the Chief Minister Date: 3AM 2022 Bangsamord Autonomous Region in Muslim Mindanao Name: OFFICE OF THE SENIOR MINISTER FFE O ABDUL AZIS LU ALI Time D 3

Senior Ministen ABDULRAO FA MACACUA U O OFFICE CF THE CHIEF MINISTER o Autnomous Regicn in Musim M RELEASED otds Bivsion-AMS

OCM-BARMM RD-AMS AAA13013 RECEIVED FOR ROUTING By Date: Time: 0 3 AUG 2022 4:24PM FATIMA D 0 3 AU.2 BHAI ELEANL EADJI GUIALIL

Bangsamoro Autonomous Bangsamoro Government Center,Governor Gutierre Avenue,Rosary Heights VII,Cotabato City 9600 OFFICE OF THE CHIEF MINISTER Republic of the Philippines Region in Muslim Mindanao

POLICIES AND GUIDELINES ON OVERTIME SERVICES AND OVERTIME PAY FOR GOVERNMENTEMPLOYEES

1.0 Background

The CSC and DBM Joint Circular No. 1 s 2015 was issued to prescribe (CTO) or Overtime Pay, including the flexibility granted to agency heads to authorize overtime services and payment thereof policies and guidelines on the rendition of overtime services with its corresponding remuneration either through Compensation Time-Off

2.0 General Policies on Overtime Services

2.1 The rendition of overtime services shall be authorized only when extremely necessary, such as when a particular work or activity cannot be completed within the regular work hours and non- completion of the same will:

a b. embarrass the government due to its inability to meet its cause instrumentalities; financial Joss. to the government or its

C negate the purposes for which the work or activity was commitments;

conceived.

2.2 As a general rule,the remuneration for overtime services shall be through CTO,in accordance with the guidelines under the CSC-DBM Joint Circulars No, 2, s. 2004 and No. 2-A s.2005

2.3 The payment in cash of overtime services through overtime pay the agency. may be authorized only in exceptional cases when the application of CTO for all overtime hours would adversely affect the operations of

3.0 Priority Activities that May Warrant Rendition of Overtime Services

services may include the following: The priority activities that may warrant rendition of necessary overtime

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3.1 Implementation of special or priority programs and projects embodied in Presidential directives with specific dates of

completion;

3.2 Completion of infrastructure and other projects with set deadlines when due to unforeseen events the deadline cannot be met without resorting to overtime work;

3.3 that would require immediate or quick response; Essential public services during emergency or critical situations

3.4 Relief, rehabilitation,reconstruction, and other work or services during calamities and disasters;

3.5 Seasonal work,such as but not limited to,preparation of budgets and annual reports, in order to meet scheduled deadlines

3.6 Management,and National Economic and Development Authority Preparation of financial and accountability reports required by President, Commission on Audit, Department of Budget and oversight agencies like Congress of the Philippines, Office of the

3.7 Services rendered by drivers and other immediate staff of officials when they are required to keep the same working hours as these

officials; and

3.8 Such other activities as are needed to meet performance targets or deliver services to the public as may be determined by the agency head.

4.0 Authority and Flexibility Granted to Agency Heads

The Chief Minister, Office Heads, and Service Directors, through the recommendation of Division Chiefs, as applicable, are authorized to approve the rendition of overtime services and are granted the following flexibilities subject to the conditions and limitations prescribed in CSC and DBM Joint Circular Np.1, s.2015

4.1 Determination of the priority activities that may warrant rendition of overtime services and the timing and duration thereof

4. 2 Determination of agency personnel who may be authorized to render overtime services; and

4.3 Determination of the number of hours of overtime services and the

hereof. manner of compensating the same pursuant to items 2.2 and 2.3

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5.0 Government Employees Who May be Authorized to Render Overtime Services with Pay or Compensation

5.1 holding regular, contractual, and casual positions of division chief Only appointive and salaried civilian government employees

or equivalent level and below.

5.2 below, designated as Officers-in-Charge of higher-level positions, bound to observe the prescribed work hours in their respective Incumbents of positions of division chief or equivalent level and units. may also be authorized to render overtime services as they are still

6.0 Government Officials and Employees Who are Not Authorized to

Render Overtime Services with Pay or Compensation

6.1 Civilian personnel holding positions higher than division chief or equivalent levels;

6.2 Those granted other forms of allowances or benefits for services rendered beyond the prescribed work hours under existing laws rules, and regulations;

6.3 Those who are on travel status.

70 Period of Overtime Services

The period of overtime service in a workday for a full-time employee shall include:

7.1 scheduled days off, holidays; and special non-working days, both Those rendered beyond the normal 8 work hours on scheduled workdays or 40 hours a week, and those rendered on rest days or exclusive of time for lunch and rest;

7.2 Those rendered by drivers and other immediate staff of officials who are required to keep the same work hours as these officials, which are beyond 8 work hours or the prescribed work hours in a workday, and on rest days or scheduled days off, holidays, and special non-working days.

80 Payment for Overtime Services

8.1 Overtime pay shall be based on the hourly rate of an employee and the overtime service was rendered. the applicable premium on the hourly rate,depending on the day

8.2 The number of work hours of overtime service rendered on a scheduled workday, N1, and those rendered on a rest day or

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scheduled day off,holiday,or special non-working day,N2,shall be computed taking into consideration the provisions under item 9.o.

8.3 The hourly rate of an employee on full-time employment,HR,with a monthly salary,S, for 22 workdays in a month and 8 hours per workday shall be computed using this formula:

HR= 1 Month 2Work 8 Work Hour Workda

8.4 Overtime pay shall be 125% or 1.25 of HR on a scheduled workday

and 150% or 1.5 of HR on a rest day or scheduled day off,holiday or special non-working day.

8.5 employment shall be computed based on this formula: The total overtime pay for a month for an employee on full-time

OT Pay= HR[1.25(NTOTAL)+1.5NTOTAL)]

9.0 Limitations on Overtime Services and Overtime Pay

9.1 least 2 hours of overtime services are rendered. Only employees who arrive on or before the start of the workday shall be allowed to render overtime work with pay, provided that at

9.2 One-hour breaks shall be observed for breakfast, lunch, or supper and rest, and every 3 hours of continuous overtime,or as may be necessary,

9.3 Rendering overnight overtime service shall be resorted to only

when extremely necessary. No employee shall be allowed to render overnight service for more than 2 consecutive nights, for health reasons and to ensure productivity

9.4 The period of overtime services shall not be used to offset

undertime.

9.5 scheduled day off, holiday,or special non-working holiday,shall be compensated through Overtime Pay. Only a maximum of 12 hours of overtime services on a rest day or

Any excess over 12 hours shall be compensated through CTO

9.6 50% of his/her total basic salary for the year. The total Overtime Pay of an employee in a year shall not exceed

9.7 The total amount of Overtime Pay to be spent by an agency shall not

exceed 5% of its total Personnel Services (PS) budget for a given year.In excess of the 5% limit shall be subject to the approval of the Ministry of Finance, and Budget and Management (MFBM) in

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regulations. accordance with existing budgeting and accounting rules and

10.0 Fund Source

For national government agencies, the Overtime Pay shall be charged against the following sources

10.1 The amount specifically appropriated in the agency budget for Overtime Pay, if any.

10.2 Available agency savings,subject to existing rules and regulations on the use of savings.

10.3 Other fund sources authorized under existing laws, rules, and

regulations

11.0 Reportorial Requirements

The Office of the Chief Minister (OCM) including all attached on or before March 31 of every year agencies/offices shall submit to the Ministry of Finance,and Budget and Management (MFBM), copy furnished the Civil Service Commission- Bangsamoro Autonomous Region in Muslim Mindanao (CSC-BARMM),a "Report on Overtime Services With Payusing the template in Annex A

12.0 Resolution of Cases

Issues and concerns arising from the implementation of these Guidelines shall be resolved through the OCM Grievance Machinery, and the respective Grievance Committee of the attached agencies,allowing appeals as may be proper to the MFBM or CSC as deemed appropriate based on their respective functional jurisdictions.

13.0 Effectivity

These Guidelines shall take effect immediately

AHOD B.EBRAHIM

Chief Minister

Date

References:

CSC and DBM Joint Circular No.1 s.2015 Article 197,Chapter III,Book IV of the Bangsamoro Civil Service Code 5

Bangsamoro Autonomous Region in Muslim Mindanao Bangsamoro Government Center Governor Gutierrez Avenue, Rosary Heights VII,Cotabato City 9600 OFFICE OF THE CHIEF MINISTER Rrpublir uf the Jhilippines

Annex "A"

Report on Overtime Services With Pay

For FY

1 Priority Activities for Which Overtime Pay was Authorized

2. Total Expenditure for Overtime Pay

No.of Personnel Regular Overtime Pay Total Total Salaries/ Wages % Total Overtime Pay/ Total Salaries/Wages

Contractual - Casual - 3. Fund Sources for Overtime Pay

Sources Amount

Submitted By: Certified Correct:

Director III,FMS Chief Minister

Bangsamoro Autonomous Region in Muslim Mindanao Bangsamoro Government Center Governor Gutirrez Avenue Rosary Heights VII, Cotabato City 960 OFFICE OF THE CHIEF MINISTER Rrpublir of the lhilippfnes

Annex "B" STATEMENT OF OVERTIME SERVICES RENDERED

Purpose: To claim overtime pay for the month of 2022

A.ORDINARY WORKING DAYS DATE DAY MORNING QUT AFTERNOON OU N EVENING OUT OVERTIME 0U

B.REST DAYS AND HOLIDAYS TOTAL NO.OF HOURS,ORDINARY WORKING DAYS

TOTAL NO. OF HOURS, REST DAYS AND HOLIDAYS

A.ORDINARY WORKING DAYS (OP =1.25X Hourly Rate x No.of Hours) OT Pay Rate 1.25 ESTIMATED OF OVERTIME PAY 2 X B.REST DAYS AND HOLIDAYS (OP=1.25 Hourly Rate x No.of Hours OT Pay Rate 1.25 X X

Total#

Employee Name Employee Signature Employee Position/Designation Salary per month/day

checked against the daily time record I HEREBY CERTIFY that the services have been rendered under my direct supervision and had been

Service Director Senior Minister