Report on Bank Liabilities to Non-Residents

Ban inas

OFFICE OF THE DEPUTY GOVERNOR

MONETARY STABILITY SECTOR

Circular Letter No. CL- 2008 - 024...

To Ali Universal, Commercial and Thrift Banks

Subject : Report on Bank Liabilities to Non-Residents

Pursuant to Monetary Board Resolution No. 439.A dated 10 April 2008

instructed to continue the submission to the International Department of their Report on Bank Liabilities to Non-residents1. The report is hereby all Universal Banks, Commercial Banks and Thrift Banks are hereby

renumbered as ID Form 5, effective report month ending 30 April 2008.

Department ([email protected]) on"or before the deadline, i.e.,"15th banking day of the month following the reference month, foliowing the format and guidelines indicated in the attached Annexes 1-3. The report shall be transmitted by electronic mail to the International

the data reported and consistency thereof with the Financial Reporting the specimen signatures of the designates, shall be submitted to the Any subsequent change or update should also be immediately transmitted to the International Department . Package (FRP) and its related schedules using the attached format (Annex 2). For this purpose, a copy of the Board Resolution covering the designation of authorized signatorylies for ID Form 5 as a Category A-2 report, including International Department on or before the submission of the April 2008 report. certification signed by a duly authorized officer attesting to the correctness of Banks shall also submit, on or before said deadline, a hard copy

be imposed in accordance with Subsection X162.2 of the Manual of Regulations for Banks for Category A-2 reports. Penalties for delayed/unsubmitted/erroneous/incomplete reports shall

Formerly: Schedule 8a of DCB 1/Il Form 2.A.1 and 2 being submitted by Universal and Commercial Banks; and Schedule MO3-TB of TB Form 2 being submitted by Thrift Banks

PANANALAPING MATATAG, BANSANG PANATAG

A. Mabini St., Malate 1004, Manila, Philippines Trunkline (632) 524-70-11 URL:www.bsp.gov.ph e-mail: [email protected]

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Any provision or reporting guideline contained in Circuiar Letters dated 11 August 1994, 29 July 1999, 18 February 2003 and 30 June 2003 inconsistent herewith is deemed superseded.

Queries regarding subject report may be addressed to the International

mail ([email protected]), FAX No. 536-0053 or Telephone No. 523-4114. Department (c/o Standards and Data Control Group) and transmitted by e-

AA 8M c&

DWA C. GUNIGUNDO

Deputy Governor

Attachments

68 May 2008

ANNEX 1

Monthly Report on Bank Liabilities to Non-Residents (ID Form 5 a/) Guidelines for the Preparation and Submission of the to BSP - International Department (ID)

General Instructions

Reporting Parties

All universai, commercial and thrift banks

Coverage

All bank liabilities (both real and contingent) to non-residents (such as Deposit Liabilities, Bills Payable, Outstanding Acceptances, etc.)

2. Liabilities to non-resident counterparties of foreign offices or branches abroad of Philippine-incorporated banks, from the perspective of the Head Office

whether denominated/payable in foreign currency or in Philippine pesos and with outstanding balances as of end of the reference month (the particular month covered by the report submitted).

Report Format

The report shall be submitted to the International Department of the

following the file structure indicated in Annex 3. Bangko Sentral ng Pilipinas in database format (.dbf filename extension)

Manner of Submission

Submission shall be by electronic mail (e-mail) to [email protected] revised or amended report: using a standard format shown below, whether submitting an original,

Type in the subject line of your outgoing message box: Report Form No., reference month

e.g. Subject: ID Form 5, 30 April 2008

a/ Formerly: Schedule 8a of DCB 1/II Form 2.A.1 and 2 for Universal and Commercial Banks; and Schedule MO3-TB of TB Form 2 for Thrift banks

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Frequency and Deadline

The report shall be submitted monthly, on or before the 15th banking day of the month following the reference month.

Pursuant to Subsection X162.2.b of the Manual of Regulations for Banks

last day of filing fall on a non-working day in the locality where the (MORB), exceptions to the deadline shall be the foliowing: (a) should the reporting bank is situated, and (b) whenever a half-day suspension of business operations in the government offices is declared due to an emergency such as typhoon, floods, etc. In such cases, the deadtine wil be on the next banking day.

In case of problems in communication lines, the report may be submitted and free from virus. in 3.5" diskette or compact disc on or before the due date, duly scanned

An acknowiedgement receipt shall be sent via e-mail as proof of the date of actual receipt by ID of the original bank report, amendments and/or revisions to the initial (original) electronic report.

Il. Definition of Terms

"Resident" shall refer to --

b a. An individual citizen of the Philippines residing therein; or An individual who is not a citizen of the Philippines but is

C A corporation or other juridical person organized under the permanently residing therein; or

d. A branch, subsidiary, affiliate, extension office or any other Iaws of the Philippines; or under the laws of any country and operating in the unit of corporations or juridical persons which are organized

Philippines, except Offshore Banking Units.

person not included in the definition of "resident". Foreign government "Non-resident" shall refer to an individual, a corporation or other juridical instrumentalities stationed in the Philippines like embassies, consulates. and military establishments shall aiso be classified as non-residents

Iil. Hard copy of Bank Certification

As a Category A-2 Report, the hard copy of the notarized Bank President or an officer holding an equivalent position. Certification (See Annex 2) which is a required attachment to the Report, shall be signed by the President, Executive Vice President, Vice-

Department on or before the 15th banking day of the month following the The Bank Certification shall be submitted directly to the International

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receiving personnei of the Department. reference month, duly stamped as received, dated and signed by thel

A copy of the Board Resolution covering the initial designation of signatorylies and their alternates for ID Form 5 as a Category A-2 report.

Department on or before the submission of the April 2008 report. Any subsequent change/s or update/s should be immediately transmitted to the including their specimen signatures, shall be submitted to the International

International Department.

(V. Reporting Requirements

Both the report and hard copy Bank Certification should be submitted even if there are no movements (transactions) in any of the liability accounts (both real and contingent) during the reference month.

The exchange rates to be used in the revaluation of accounts from the original currencies (Philippine Peso/Third Currencies) to the Us Doliar equivalent shall be consistent with those being used for the FRP and its Schedules.

All liability accounts should be reported on gross basis. Contra asset] accounts such as "Due from Head Office/Branches/Agencies Abroad" and

be netted out from their corresponding liability accounts of "Due to Head Executed by or for Account of this Bank", respectively. "Customers Liability for this Bank's Acceptances Outstanding" should not Officel Branches/Agencies Abroad" and "Outstanding Acceptances

V. Instructions for Individual Data Fields

Reports shafl follow the prescribed file structure in Annex 3. Individual data fields shali be filled up as follows:

TRDATE (Reference Date)

This refers to the end-of-month date to which the report pertains and shall be in ccyymmdd format. Example: 20080430 for 30 April 2008 report.

BKTYPE (Bank Type)

Valid values shall be as follows:

2 -- Commercial bank 3 -- Thrift bank 1 - Universal commercial bank

BKCODE (Bank Code)

Indicate the BSP bank code assigned to the reporting bank

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FORMNO (Form Number)

Indicate "ID5"

ACCT (Account Code)

Bank liabilities to non-residents shall be reported using the 18-digit account code presently being used in the Financial Reporting Package (FRP) to identify/classify accounts in the main report. Please refer to the FRP templates for valid account codes for real and contingent liabilities.

Classification of accounts and account titles that wiil be used in ID Form 5 should be consistent with those used in the FRP. In the case of head office-branch and inter-branch accounts (between residents and non-

Phifippine-incorporated banks and Philippine branches of foreign banks. residents), these shall be reported under the "Due to Head Office/Branches/Agencies Abroad" account on gross basis by both

ACCTYPE(Account Type)

Liabilities listed below are required to be identified separately from other accounts classified under the same account title and/or broken down into their components. For this purpose, the distinction shall be made by use of the following codes:

04 - Temporary Overdraft 06 - Assigned Capital (under the "Due To Head Office/Branches Abroad" 02 - Accrued Interest 01 - Restructured under Circular 1179

account) for foreign bank branches in the Philippines

These codes may be modified or expanded from time to time as the need arises.

(a) Temporary Overdrafts (TOD) which may be classified under various accounts such as "Bills Payabie" and/or "Due to Head Officel Branches/ Agencies" shall be distinguished from other components of said G/L accounts (B/P and DTHOB) by using code "04".

CREDITOR (Creditor Code)

For each account, the specific creditor code in the creditor library for Fx Form 1 shall be indicated. Codes to be used should correspond or exactly match the country of residence of the particular creditor (e.g. "Citibank - London", "JP Morgan - Kowloon, Hongkong", etc.).

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"Banks/FIs" or "Non-banks/non-FIs" may be substituted for specific creditor FI's - USA", etc.). In the case of deposit tiabilities, dummy codes in the creditor library for codes taking into consideration the country of residence of the creditors (e.g., codes to be used may be "Banks/Fis - Belgium", "Non-banks/non-

DRAWDTE (Date Drawn/Booked)

Refers to the date when proceeds of the loan were availed/ the liability was entered in the banks' books (whether Peso Regular, Foreign Regular FCDU or Foreign Offices). For short-term accounts which were rolled-over, the roll-over dates shall be indicated in this field. Dates shall be indicated

Deposits) and other accounts (such as Unremitted Profits) which are withdrawable anytime or have no fixed repayment date, please leave this for each individual account reported in ccyymmdd format; the entry column biank. "Various" will not be valid/acceptable. For deposit liabitities (except Time

DUEDTE (Due Date)

in full or, in case of accounts payable in installments over a period Refers to the date when the individual accounts shall be due for payment exceeding one year, the date when the final installment to fully liquidate the account is due. Dates shall be indicated for each individual account

have no fixed repayment date, please leave this column blank. accounts (such as Unremitted Profits) which are withdrawable anytime or reported in the ccyymmdd format; the entry "Various" is not vatid/acceptable. For deposit liabilities (except Time Deposits) and other

INTRATE (Interest Rate)

accounts with floating interest rates, please indicate the total applicable rate (i.e., base rate plus spread) as of end of reference month. This refers to the total actual interest rate applicable to each account Rates should be indicated up to 4 decimal places (e.g., "8.3125"). For

BOOKCDE (Book Code)

Indicate the specific book of the bank where the liability is recorded: Peso Regular (11), Foreign Regular (12), FCDU (20), Foreign Offices (30). Foreign Offices refer to domestic banks' branches outside the Philippines. This information will facilitate segregation of accounts by booking office/unit.

CURRCDE (Currencv Code)

For each individual loan account, indicate the original currency of the loan using the codes in the currency library for FX Form 1.

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AMTORIG (Amount in Original Currency)

This refers to the outstanding amount of each account in original currency as of end of reference month which shall be indicated in full.

AMTDOLR (US$ Equivalent)

Refers to the Us$ equivalent of the outstanding amount of each account converted at the same exchange rate used for the FRP report and its other schedules.

These guidelines may be revised/updated from time to time as the need arises.

Vi. Default in the Submission of Report

The actual receipt by International Department of the complete and correct report and the hard copy Bank Certification on or before the due date shall be the basis for deterrmining compliance with the reportorial requirements under this Circular Letter.

MORB shall be imposed for any violation (late, incompiete and/or delayed submission of the hard copy Bank Certification, (2) revisions/ amendments to ID Form 5, and (3) a report that is signed by an officer Penaities for Category A-2 report provided under Subsection X162.2 of the erroneous reporting) of iD Form 5 reportorial requirements, including (1)

who is not included in the authorized list submitted by the reporting bank.

VIl. Dissemination

ng Pilipinas website: www.bsp.gov.ph under the "Banking Supervision/ Regulations" page. Copies of this Circular Letter shall be made available to all covered banks The Circular Letter may also be accessed at the Bangko Sentral

Vll. Queries

numbers as follows: Any queries regarding the report should be addressed to the International Department-Standards and Data Control Group (ID-SDcG) with contact

Telephone Nos Facsimile Nos. Email Address

524 -7011 to 50 (Trunkline) 536 - 0050 (Direct Line) 523 - 4114 (Direct Line) Local 2712/ 2532 536 - 6072 536 -- 0053 [email protected]

ANNEX 2

Format of Bank Certification for ID Form 5 to be submitted by all Universal, Commercial and Thrift Banks

Submission: INTERNATIONAL DEPT. (ID) Deadline: 15th banking day of the month foflowing the reference month via e-mail to [email protected]

Bank Name (Bank Code)

Address

ID Form 5 (REPORT ON BANK LIABILITIES TO NON-RESIDENTS) As of (Month), 200

REPUBLIC OF THE PHILIPPINES ) )S. S.

correct and consistent with the Financial Reporting Package to the best of my Internationai Department, Bangko Sentral ng Pilipinas on (Date) are true and knowledge and belief. This is to certify that all information in this report submitted to the

Signature over Printed Name

of Authorized Bank Officer

Name of Bank Unit/Department Designation of Signatory and

his/her Subscribed and sworn to before me this (Date), affiant exhibiting Community at Tax Certificate No. issued on

Doc No. Page No. Series No Book No. Signature over Printed Name

REPORT ON BANK LIABILITIES TO NON-RESIDENTS iD Form 5 ANNEX 3

Filename: ID5.DBF

Reference Date DESCRIPTION FIELD FIELD NAME DATA STRUCTURE TRDATE LENGTH 8 Numeric FIELD TYPE NO. OF DP 0 End-of-month date in the CCYYMMDD format. VALIDATION RULES

Bank Code Bank Type BKCODE BKTYPE 2 6 Numeric Numeric 0 0 Example: 20080430 for 30 April 2008 Valid values are the following Your BSP assigned bank code 2 - Commercial Banks (KBs) 3_- Thrift Banks (TBs) 1 - Universal Commercial Banks (UBs)

Form Code FORMNO 5 Character 1D5 Account Type Account Code ACCTYPE ACCT 18 2 Numeric Numeric O 0 Valid values are the following: 04 - Temporary Overdraft 01- Restructured under Circular 1179 06 - Assigned Capital 02 - Accrued interest Please refer to the FRP templates for the valid

Creditor Code CREDITOR 12 Numeric C account codes of the real and contingent liability Refer to list of valid creditor codes in the creditor accounts

Date Drawn/Booked} DRAWDTE 8 Numeric O jJibrary for FX Form 1. Use the country of residence of the particular creditor e.g.." Citibank - London". For deposit liabilities, the dummy creditor codes plus country of residence of the particular Banks/Non-FIs - Japan" should be used. date when proceeds of the loan were availed/ the liability was entered in the bank's books. For accounts which were rolled-over, the roll-over dates creditor such as "Banks/FIs -- USA" or Non- Should be in the CCYYMMDD format. Refers to the shall be indicated Date Due DUEDTE 8 Numeric O final maturity of the obligation. For accounts which Should be in the CCYYMMDD format. "Refers to the

Interest Rate INTRATE N Numeric 4 repayment date, leave this field blank. For accounts with floating interest rates, report total are due and demandabie anytime or have no fixed

applicable rate (i.e., base rate plus spread/margin) as of end of reference month

Currency Code Amount in Original Currency Book Code CURRCDE AMTORIG BOOK 17 3 Character Numeric Numeric 0 [Valid values are the following: Refer to list of valid currency codes in the currency library for FX Form 1 Absolute value 3 - Foreign Office accounts 2 - FCDU accounts 1 - Foreign Regular accounts 4 -- Peso Accounts

Equivalent Amount in Us$ ***TOTAL AMTDOLR 1 14 17 Numeric 2 Absolute value .Use the same revaluation procedure used in FRP report and its Schedules