Guidelines on the Electronic Submission of the Biographical Data

Benexo SerurnaL Ne PrurptNAs OFFICE OF THE DEPUTY GOVERNOR FINANCIAL SUPERVISION SECTOR MEMORANDUM NO. M-2OL9 . O27 To : ALL BSP-SUPERVISED FINANCIAL INSTITUTIONS (BSFls) Subject : Guidelines on the Electronic Submission of the Biographical Data In line with existing regulations prescribing the submission of Biographical Data and with the ongoing digitization initiatives of the Bangko Sentral ng Pilipinas (BSP), all BSFIs shall observe the following guidelines beginning 25 November 201.9: 1. SubmissionProcedure a. BSFIs shall use the prescribed Biographical Data Template (BDT) and the corresponding Control Prooflist (CP). These can be downloaded from http://www.bsp.gov.ph/ses/reporting_templates or may be requested directly from the Department of Supervisory Analytics (DSA) thru [email protected] b. BSFIs shall electronically transmit the reports for submission to the following e-mail addresses: Tvpe of Institution E-mailAddress Universal and Commercial Banks (UKBs) dsakb-biodata @bsp.gov.ph Thrift Banks (TBs) dsatb-biodata @bsp.sov.ph Rural and Cooperative Banks (RCBs) dsa rb-biodata @ bsp.gov. ph Non-Bank with Quasi Banking (NBQBs) [email protected] Non-Stock Savings & Loan Associations dsanssla-biodata @bsp.gov.ph (NSSLAS) Trust Corporations (TCs) dsatc-biodata @ bsp.gov. ph Non-Bank Financial Institutions (NBFts) dsa nbfi-biodata @ bsp.sov.ph Money Service Businesses (MSBs) dsamsb-biodata @bsp.gov.ph Pawnshops dsapawnshop-biodata @bsp.gov.ph c. The e-mail address/es used when electronically submitting the Biographical Data shall be the same e-mail address/es that will be used by the DSA in electronically acknowledging the submitted report and transmitting the corresponding validation results. For BSFIs covered by Memorandum Nos. M-20L7-O28 dated 11 September 20L7, M-2017-006 and M-201"7-007 dated 22 February 20L7, and M-2017-OL4 and M-2017- 015 dated 3L March 2oL7, only e-mail addresses officially registered with the DSA shall be used when electronically submitting the Biographical Data. d. BSFIs shall apply the prescribed format for the Subject BIODATA<space><BSFI Name>,<space><Name of Officer - Complete First Name Middle Name Last Name>,<space><year> For Example, To- : dsa rb-biodata @ bsp.gov. ph Subject : BIODATA <BSFI NAME>, JIJAN CRITZ SANTOS,2Oj.9

e. BSFIs shall use the following prescribed file names and file format: File File File Name Format BIODATA-Last Name,Complete First Biographical Data Name,Middle Name-Date Accomplished xls Template (BDT) ( o utom ati co I ly ge ne rate d file no me ) BIODATA-Last Name,Complete First Control Prooflist pdf Jrlame,Middle Name-Date Accomplished * *Filename format is the same with the automatically generated filename of the BDT. e.g.: BIODATA-SANTOS,JUAN,CRUZ-234U$2019.x1s BIODATA-SANTOS,J UAN,CR UZ-23AUG 2019. pdf f. BSFIs that are unable to transmit via e-mail may submit the BDT and its accompanying scanned cP in any portable storage device (e.g. usB flashdrive) through messengerial or postal services within the prescribed deadline to: The Acting Director Department of Supervisory Analytics (DSA) Bangko Sentral ng pilipinas 11th Floor, Multi-storey Building BSP Complex, A. Mabinistreet, Malate 1004 Manila 2. lmportant Reminders a. The following may result to a reporting violation: i. Failure to use the correct/updated templates ii. Failure to use an officially registered email address iii. Transmitting to the wrong email address iv. Failure to use the prescribed subject line v. Failure to use the prescribed filename format for BDT and cp b. Each submission should contain one (1) BDT and one (1) scanned cp. Submissions containing only the BDT or scanned CP and submissions with more than one (1) BDT and one (1) scanned CP shall automatically be rejected by the system and considered non-compliant with the BSp reporting standards. For compliance. -.(ruou.rber 2019