[ OCA CIRCULAR NO. 102-2008, October 14, 2008 ]

[ OCA CIRCULAR NO. 102-2008, October 14, 2008 ]

[ OCA CIRCULAR NO. 102-2008, October 14, 2008 ]

TO:

ALL EXECUTIVE/PRESIDING JUDGES and CLERKS OF COURT OF THE FIRST AND SECOND LEVEL COURTS

SUBJECT:

ISSUANCE OF THE CERTIFICATION OF ACCOUNTABILITY / NON-ACCOUNTABILITY FOR MONEY AND/OR PROPERTY FOR CLEARANCE PURPOSES

All court employees of the first and second level courts applying for clearance from the Supreme Court shall submit a Certification of Accountability/Non-Accountability for Money and/or Property (Annex "A"] as one of the documentary requirements in the processing of the Supreme Court clearance by the Office of the Court Administrator (OCA).

The Certification of Accountability/Non-Accountability for Money and/or Property, to be issued by the Clerk of Court in the station (single or multiple sala stations) where the employee is assigned, is intended to prevent instances wherein court employees were able to obtain their Supreme Court clearance despite existing money and/or property accountabilities.

The Clerk of Court shall attest in the Certification of Accountability/ Non-Accountability for Money and/or Property whether the employee for whom the certification is being issued has existing money and/or property accountability. . In determining the employee's money accountability, the following shall be taken into account by the Clerk of Court whether the employee: 1. had been previously designated as officer-in-charge/accountable officer to handle financial transactions, in order that an audit of the books of account during his/her period of designation may be conducted; and 2. who is a sheriff/process server/court-authorized person has unliquidated cash advance/s received pursuant to Sec. 10, Rule 141 of the Revised Rules of Court [i.e. (a) the Sheriffs Trust Fimd, specifically the one thousand pesos (Pl,000.00) deposit for actual travel expenses; and (b) the cash deposit of interested party litigants for other expenses such as the execution of writs, safeguarding of the property and the like]. Strict compliance is hereby enjoined.

October__ 14 __, 2008.

JOSE P. PEREZ

Court Administrator