RMO No. 9-2020 — Prescribes the guidelines in the preparation of the BIR Weekender Briefs Digest | Full Text

- I r,.!-1q, g'r$3?9 { ffiiNTEFNqLRhv! |I A:05 ty',kl ' REPIJB[.IC OF THE PT]ILIPPINES RECORDS MGT. DEPARTMENT OF FINANCE February 13,2020 BUREAU ordUtTS,Fet}I REVE N{ u E RE,VEI\UE MEMORAI{DUM ORDER }{O. q - L09fr SUBJECT: Guidelines in the Preparation of the BIR Weekender Briefs TO: All Revenue Officials and Employees and Others Concerned I. BACKGROUND Since Z}l},the BIR Weekender Briefs serves as an additional source of information for revenuers regarding developments in tax administration, particularly events in the National Office and re gional/district offi ces. Over the years, however, the number of entries for publication in the BIR Weekender Briefs submiued weekly to the Internal Communication Division has been increasing. This poses a challenge in the weekly preparation and finalization of the said newsletter as well as in the sending of the same via e-mail to all internal users in view of its increasing file size. To facilitate the preparation and release ofthe BIR Weekender Briefs, there is a need to rationalize the entries that will be considered for inclusion/publication therein by giving more emphasis for events that are part of the Bureau's annual priority plans and piograms' II. OBJECTIVE This Order is being issued to prescribe the guidelines in the preparation of the BIR Weekender Briefs by specifying, among others, the entries that will be retained/published in the said newsletter as well as the entries that will be dropped (or no longer be published) in the newsletter. III. GUIDELINES A. Entries to be RetainedlPublished 1. Filing of Run After Tax Evaders (RATE) cases Z. Special Events organrzedby the National Office (i.e. National Tax Campaign Kick-off BIR Anniversary celebration, project launch, command conference, public hearings, etc.) 3. "Oplan Kandado" oPerations

gt \ \l ,r, . r' t 4. Tax Compliance Verification Drives 5. Other tax enforcement activities like post-evaluation of CRM/POS, surveillance, inventory/stocktaking 6. Revision of Zonal Values (public hearings and meetings with external members) 7. Tax Information Drives 8. Interaction with BIR Partners (i.e. MOA signing, signing of Deed of Donation, request for assistance), except courtesy calls 9. Capability Enhancements (conduct of trainings for revenue personnel) 10. Recognition Program (for Top Performers and retiring officials) I 1. GAD Activities 12. Special Events organizedlconducted in the region/district offices, namely: Turnover Ceremonies, annual filing of ITRs, BIR Anniversary celebration, inauguration of new office building and Outreach Activities B. Entries to be Dropped 1. Regular meetings (staff conferences, BAC meetings, REB deliberations, etc.), except those attended by MANCOM 2. Courtesy calls 3. Mere attendance in external events that are not directly related to tax administration 4. Routine activities (i.e. Employee Recruitment, oath-taking of new employees and newly- promoted employees, disposal of obsolete properties, etc.) 5. Participation in parades and other LGUJed events/celebrations 6. Other events like ltt Friday Mass, Women's Month celebration, Team Buildings, etc. C. Prepqration of Photo Captions l. Use Word or Powerpoint when preparing photo captions. Do not send photo captions in pdf/jpeg (as part of photos) or other uneditable format. 2. Do not type photo captions in uppercaselcapital letters. Use sentence case. 3. Observe proper spacing between words. Do not put unnecessary spaces. 4. Use regular font (times newroman). Do not use bold font. 5. Indicate in the photo caption the name of the office and date of event. D. Sendins of Photos 1. Send only 2 to 4 "actian" photos per entry to facilitate the preparation of layout and for better quality of photos in the newsletter. 2. Avoid sendingphoto collage. 3. Send photo in jpeg file or included in WordiPowerpoint file, together with the caption. 4. In case of use of Word file, put all related photos per entry in one Word fi1e and not in separate Word files. IJ OF INIEPNAL HhVts NUE /u,-.'\l: D DIVISIO N

rp' .FW tGr 5. For entries containing tax enforcement activities (i.e. filing of RATE case, ,,Oplan Kandado" Operations, tax mapping activities, etc.), send at least three (3) "action,, photos in high resolution, unedited jpeg files because these photos shall be published not only in the BIR newsletter, but also in the photo slider portion (at the home page) of the BIR Website. E. Timeline for Submission of Entries In order for entries to be included in the week's layout of the BIR Weekender Briefs, the same should be received by the Internal Communications Division via e-mail at w'eekender-entries(0bir.gov.ph not later than Thursday (_5:00 PM). In case of holidays, the cutoff day shall be the day before the last working day of the week (e.g. cutoff day is Wednesday if Friday has been declared a holiday). Maior events that happened outside the cutoff period (Fridav of last week to Thursda), of current week). including entries with no date. will not be included in the week,s issue of the BIR W".k nd.. B.i.ft brt *ill b. .onrid.r.d for publi.utioq in the BIR Monitor. As much as possible, entries should be sent/submitted a day after the conduct of the event to avoid the accumulation of entries that makes sending/receiving via e-mail difficult. For the information and strict compliance of all concerned revenue officials and employees. )\[nU HUF{EAUU OF INNTTEERRTNVAL Rb,VbNUE # CAESARR. I)ULAY Commissioner of Internal Revenue 033311 H-3 RECORDS MGT, DIVISION