RMO No. 41-2024 — Amending pertinent provisions of Revenue Memorandum Order (RMO) No. 24-2017 dated September 8, 2017 and RMO No. 40-2018 dated July 03, 2018 on the guidelines and procedures on the use and maintenance of the BIR Dormitory in the National and Regional Offices Digest | Full Text | Annex A | Annex B | Annex C | Annex D | Annex E

Yau 1d RDS M J OF INTERNAL REVENUE IGEMENT DIVISION H M

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BUREAU OF INTERNAL REVENUE REPUBLIC OF THE PHILIPPINES DEPARTMENT OF FINANCE Quezon City BY: OCT 0 2 2024 Admin unit-- CR TIME: 6:S04n

July 1, 2024

REVENUE MEMORANDUM ORDER NO. 0 4_1 - 2 0 2 4

TO All Internal Revenue Personnel and Others Concerned

SUBJECT Amending Pertinent Provisions of Revenue Memorandum Order (RMO) Order (RMO) No. 40-2018 dated July 03, 2018 on the Guidelines and No. 24-2017 dated September 8, 2017 and Revenue Memorandum Procedures on the Use and Maintenance of the BIR Dormitory in the

National and Regional Offices.

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I. BACKGROUND:

The BiR has always desired to promote productivity through the development of knowledge, skilis and attitude (KSA) including social, cultural, health, welfare and other activities

National/Regionai Offices, where its employees can be acconimodated. In order to simplify the for a better management of the dormitory/ies. of its officials and employees. It has established training centers as well as BIR Dormitories in BIR admission process of revenuers at the BiR Dormitory, amendatory provisions are hereto issued

H1. OBJECTIVES:

1. Provide comfortable and secured accommodation to all BIR officials and employees. 2. Establish policies, guidelines and procedures in the operation, use and maintenance Petty Cash fund shall be set-up for dormitory expenses and operations. thereof in accordance with existing accounting and auditing rules and regulations, a

3. Define the roles and responsibilities of offices concerned in its operation.

I. POLICIES:

1. The Training Delivery Division (TDD) in the National Office or Administrative & Human

Management Group (DCIR-RMG) shall be responsible for the management of its training Resource Management Division (AHRMD) in the Regional Office, under the Human venues, multi-purpose spaces and dormitory. Resource Development Service (HRDS) and the Deputy Commissioner- Resource

2. Admission to the dormitory shall be limited to the use of BIR personnel only with the following priorities:

1st PRIORITY BiR officials and employees attendingtrainings/seminars/ conferences and have official transactions with issued Revenue prior reservations. Special Order (RSO) or Regional Revenue Special Order (RRSO) with

2nd pRIORITYBIR officials and employees with official transactions in the National/Regional Offices such as securing accountable forms, submitting of reports, MissionOrder. etc. with official

letter/authority from their Head of office and with prior reservations. 3rd PRIORITY BIR officials and employees who need short-term accommodations

4th PRIORITY E Assignment Order (RTAO) and with prior reservations. Newly hired employees who are required to undergo on-the-job (one-week oniy) reporting due to a recently issued Revenue Travel

training in the Nationaf Office such as Revenue Officer ! (Excise) and Statistician I with official letter/authority from their Head of Office and

5th PRIORiTY Personnel required to render overtime beyond 9:00 p.m. or those with prior reservations.

with early flights on official business.

3. Reservation shall be made at least two (2) days before check-in via email. A reguest must be sent to ntc.dorm@bir.gov.ph indicating the following details:@ BUREAU OF INTERNAL REVENU RECORDS MANA EMENT DIVISIOi

b.)Place of Assignment c.) Inclusive dates of stay a.J Name of Employee/s W3M.7ow OCT 0 2 2024

d.} Purpose of Stay Y

BY ADMiN UNit- ITME: 10:1010 4. The Dormitory-in-Charge (DIC) who must be an empioyee of the TDD / AHRMD shall be responsible for the monitoring of dormitory email. 5. Reservation shall be on first come, first serve basis. 6. Email reservations will be entertained during working hours 8:00AM to 5:00PM from Mondays to Thursdays and 8:00AM to 4:00PM during Fridays. All emails sent to the

dormitory email after the said time will be attended the following working day. 7. Approved reguest shall be included in the Dormitory Reservation Straight List

(Annex E) and shall be endorsed to the Guard-On-Duty for accommodation.

8. The DIC shall take charge of the Dormitory Registration Form (DRF) (Annex A). It must be

especially on the number of days he/she intends to stay. duly accomplished by the employee by indicating the pertinent information most

9. The DRF (sequentially pre-numbered) shall be distributed as follows:

Duplicate Original Dormitory-in-Charge's copy Employee's copy

10. The DIC shall issue the DRF and be presented to the Guard-On-Duty along with BIR ID for verification and check-in.

11. if the employee arrives after 5pm/ weekends/ holidays and suspension of work in the

and shall endorse to the DIC not later than 8:30 a.m. on the next working day. government offices with prior reservation, the Guard-on-Duty will take charge of the DRF

12. DIC shall prepare the Monthly Dormitory Accommodation Report (Annex B), due on or before the end of the foflowing month, to the Office of the Deputy Commissioner, RMG.

thru the Office of the Assistant Commissioner, HRDS.

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13. Transactions made are non-transferrable. Hence, the employee who intends to cancei or

replace their reserved siots must inform the DIC thru email before the date of arrival.

14. Whenever an employee intends to stay beyond the period initially reserved, he/she must

inform the DIC at least 24 hours before the extension period to check on the availability of beds and shall be required to register anew by filling-up another DRF.

15. CHECK-IN TIME is 8:00 a.m.

16. CHECK-OUT TIME is 5:00 p.m. 17. BEFORE CHECK-OUT, the Guard-on-Duty shall check the completeness of the issued

linens, beddings. Otherwise, these will be charged against the account of concerned employee. 18. The Room 4 of the Dormitory is available for occupancy to all Regional Directors, Assistant

accommodated at a time. Regional Directors, Revenue District Officers and Division Chiefs Level of Regional Offices with transactions in the National Office. Only two (2) males or two (2) females can be

19. An office/room shall be provided for the DIC in order to assist employees arriving after office hours/ weekends/holidays. 20. A Petty Cash fund shall be set-up for dormitory expenses such as laundry and drinking water for dormitory occupants. 21. Revision or amendment on policies shall be subject to future change by the Commissioner, upon recommendation of the DCIR-RMG. @ REBEAYS FAN F INAERNEN TREVESNUN IV. GUIDELINES AND PROCEDURES: A. REGISTRATION L7Uu OCT 0 2 2024

1. Upon CHECK-IN, the employee shall: a) Present issued Reservation Acknowiedgement Slip (RAS) along with RSO/RRSO or authorization from their Head of Office, to the DiC or Guard-on-Duty; ES ADMIN uNIT - TIME: 10:S0LW 3521

b) Verify from the Employees Reservation List if the employee has prior reservation; c) Present BIR ID for validation; d) Accomplish DRF (Sequentially pre-numbered); e.) Acknowledge receipt of linens, beddings, copy of house rules, etc.. 2. Upon CHECK-OUT, the employee shall:

a.} Return issued linens, beddings, pillows, etc. to Guard-On-Duty. Loss of any supply or property issued shall be on the personal account of the employee.

ITEMS AMOUNT

Others, specify Bed sheet Pillow case Flat sheet P 50.00 P P200.00 P200.00

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Rureas OFanternen Pevenen RFVENUE

OCT 0 2 2024 B. HouSE RULES: WAE

1. CHECK-IN TIME is 8:00 a.m.; B AdMin unit. TIME: :Sohn

2. For employees arriving beyond 5:00 p.m./ weekends/ holidays and suspension of work

in the government offices with prior reservation, registration shall be handfed by the Guard-on-Duty and must submit their RAS along with other documents as proof that their stay is for official business purposes: 3. CHECK-OUT TIME is 6:00 p.m.; 4. Curfew time is at 10:00 p.m.; 5. The employee shall observe silence, courtesy, cleanliness and orderliness;

6. Activities that annoy, disturb other guest like running, shouting and loud music are

strictly prohibited; 7. The empioyee shall be allowed to bring food or order for food delivery but the food

shall be eaten in the dining area. Eating inside the dormitory is not atlowed; 8. Visitors shall be entertained at the ground floor lobby only; 9. Valuable should not be Jeft unattended. Management is not responsible for any lost

items; 10. Personal belongings unclaimed within five (5) days from check-out shall be disposed

of unless the DIC has been properly notified; 11. Pets are not allowed inside the building; 12. Cooking or heating food inside the room is prohibited; 13. The employee should wear appropriate attire whenever they are outside the dormitory. They are prohibited from going out in public areas within the building in undershirts only, pajamas, lingerie, etc. 14. Drinking liquor or any intoxicating drink, smoking and gambling are strictly prohibited; 15. Prohibited drugs like cocaine, shabu, etc. are not allowed; 16. Toilets and bathrooms must be used properly to maintain cieanliness and hygiene. Report to DIC any request for repairs and maintenance, which shall be indorsed to the General Services Division, if warranted; 17. Air conditioning, lights, television set and other appliances should be switched off when not in use or upon leaving the room; and 18. In case of emergency, immediately inform DIC or Guard-on-Duty or call emergency numbers posted on bulletin boards;

C. ROLES AND RESPONSIBILITIES OF OFFICES INVOLVED IN THE OPERATIONS OF THE DORMITORY (NATIONAL/ REGIONAL):

1. TRAINING DELIVERY DIVISION thru the Information and Communication Technology Section (ICTS) for NO / AHRMD for Regional Offices shall:

a. Strictly monitor and supervise the Check-in/Check-out time of employees registering in the dormitory;

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b.Ensure good record keeping accountability on DRF (sequentially pre-numbered):

c. Maintain BIR Dormitory Monthly Accommodation Report (Annex B);

d. Sustain orderly, cleanliness, hygiene, sanitation and sustainability of the

dormitory: Submit Dormitory Annual Summary of Accommodation Report (Annex D) on or before January 31 of the following year to the Office of the Deputy Commissioner, RMG thru the Office of the Assistant Commissioner, HRDS. f. Supervise any undertaking regarding the dormitory; g. The Petty Cash Fund shall be directly managed by the Chief, ICT/ ICT Related

Training Section of TDD /AHRMD for dormitory use only and timely replenishment thereof in accordance with existing accounting and auditing rules and regulations;

2. ACCOUNTING DIVISION/FINANCE DIVISION throUgh its PROCESSING/

BOOKKEEPING SECTION shaiI:

a. In case of foss of any supply or property by the employee, the Accounting

Division/ Finance Division shail prepare Order of Payment upon endorsement by DIC.

b. Process liguidation and replenishment of Petty Cash Fund in accordance with

existing accounting and auditing rules and regulations;

3. GENERAL SERVICES DIVISION / GENERAL SERVICES SECTION under AHRMD ShalI:

a. Ensure the immediate repair and general maintenance of the dormitory.

4. PROCUREMENT DIVISION thru its CANVASSING AND PURCHASING SECTION/ PAYMENT REPORT AND ACCOUNTABLE SECTION shalI:

Take charge of the procurement of other furniture and fixture for the dormitory.

5. INTERNAL INVESTIGATION DIVISION/ REGIONAL INVESTIGATIVE DIVISION shal1:

a. Provide physical security measures to protect the employees/ occupants of the dormitory and properties of the BlR; and b. Supervise the private security agents assigned in the Bureau in accordance with the contract entered into between the BIR and private security agency to ensure that the prescribed guidelines and procedures on the use of the BiR dormitory are strictly implemented and observed.

6. DEPUTY COMMISSIONER - RESOURCE MANAGEMENT GROUP/ ASSISTANT COMMISSIONER - HRDS FOR NATIONAL OFFICE/ REGIONAL DIRECTOR shal:

Supervise all activities and operations of the dormitory

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V. REPEALING CLAUSE

modified, amended, suspended, or repealed accordingly. All revenue issuance or pertinent portions thereof inconsistent herewith are hereby

VI. EFFECTIVITY

This Order shall take effect immediately.

Ro}M IMAeUrJr Comrr. Sioner of Internal Revenue

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Bureau oF internal revenue RECOROS MANAGEMENT DVSIOR F oa

OCT 0 2 2024

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