Guidelines for the Electronic Submission of the Quarterly Basic Security Deposit (BSD) Reports

BaNoxo SerurRaL Nc; Plutprruas OFFICE OF THE DEPUW GOVERNOR FINANCIAT SUPERVISION SECTOR MEMORANDUM NO. M.2019.014 To : ALL TRUST ENTITIES AND PERA ADMINISTRATORS Subject : Guidelines for the Electronic Submission of the Quarterly Basic Security Deposit (BSDI Reports In line with BSP Circular No. LO32 dated 15 February 2OL9 on the Amendments to the Guidelines on the Basic Security Deposit Requirement, the following guidelines for the submission of the quarterly BSD Reports shall be observed beginning report ended 3L March 2019: t. The prescribed Data Entry Templates (DET), Control Prooflists (CP) and the corresponding Certificate of the BSD Reports can be downloaded from the http ://www. bsp. gov. p h/SES/reporting_tem plates or req uested directly from the BSP-Supervisory Data Center (SDC). Attached as Annexes A and B are the reconciliation rules of the BSD Reports against the Financial Reporting Package (FRP) and the FRP for Trust Institutions (FRPT|). 2. The DET in excel, certified CP in Portable Document Format (PDF) and corresponding notarized Certification in PDF duly signed by the authorized official of the reporting BSP Supervised Financial Institution (BSFI) shall be electronically submitted within twenty (20) banking days after end of reference quarter, except for the first report for the reference period ended 31 March 2019 which is due on 15 May 2019, to the prescribed e-mail address, [email protected], using the required format for the subject, as follows: "BSD <BSFI Name>, <Reference Period>", as illustrated below To BSD-Quarterly@ bsp.gov.ph Subject BSD BSF, Name,31 March 20L9 and using the following prescribed file names and file formats: For Trust Entities File File File Name Format Quarterly Report on Compliance Data Entry BSD-TRUST- with the Basic Security Deposit xls Templates yyyymmdd Requirement A. Mobini Sf., Molote lOO4 Monilo, Philippines . (6321 708-7701 o www.bsp.gov.ph . [email protected]

Quarterly Report on Compliance BSD-TRUST- Control with the Basic Security Deposit Control pdf Prooflist Requirement Prooflist Certification on Compliance with BSD-TRUST- Certification the Basic Security Deposit pdf Certification Requirement For PERA Administrators File File File Name Format Quarterly Report on Compliance Data Entry with the Basic Security Deposit BSD-PERA- Template xls Requirement for PERA yyyymmdd Administrator Quarterly Report on Compliance Control BSD-PERA- with the Basic Security Deposit Prooflist Control pdf Requirement for PERA Prooflist Administrator Certification on Compliance with Certification the Basic Security Deposit BSD-PERA. pdf Requirement for PERA Certification Administrator 3. For every submission of the Quarterly BSD Report, only one (1) DET and its corresponding CP and Certification should be submitted for each reference reporting period in one (1) email. Submissions containing more than one (1) DET, one (1) CP, and one (1) Certification will automatically be rejected and considered non-compliant with the BSP reporting standards. In cases where the BSFI is required to submit both reports, each email submission shall contain only one DET and its corresponding CP and Certification. Only submissions with the required DET, CP, and Certification shall be considered compliant with the BSP reporting standards. 4. BSFIs that are unable to transmit electronically can submit the DET and its accompanying scanned CP and Certification in compact disc (CD) or any portable storage device (e.g., USB flash drive) through messengerial or postal services within the prescribed deadline to: The Officer-ln-Charge Supervisory Data Center (SDC) Bangko Sentral ng Pilipinas 11th Floor, Multi-Storey Building BSP Complex, A. MabiniStreet, Malate 1004 Manila

5. ln accordance with BSP Memorandum No. M-2OL7-O28 dated 11 September 20L7, only electronic submissions originating from officially registered e-mail address/es of BSFIs shall be recognized and accepted by the SDC. Same registered e-mail address/es shall be used by the SDC in electronically acknowledging the submitted report and transmitting the corresponding validation resu lts. 5. Report submissions that do not conform to the above prescribed procedures shall not be accepted and thus, considered unsubmitted. lt likewise follows that only the files prescribed by the BSP for the report shall be accepted as compliant with the existing reportorial requirements subject to validation and applicable penalties for erroneous, delayed and/ or unsubmitted reporting. For compliance. v May 2019

FRP Inter Validation Rules Annex A BSD.TRUST Baslc S€cudty Deposlt Repon for TRUST Instltutlons and Other Fiduciary Accounts - Peso Accounts and Other Fiduciary Accounts - FCDU/€FCDU Held Under Custodianship - Trust Department (Custodianship) Held Under Custodianship - Trust Oepartment (Securities Type of Reconciliation Rule l. StraightfoMardrules 2. Formula generated rules 2.1. Same account with several COLUMNS 2.2. Combination of several accounts 3. Conditional rules

FRP lnter Validation Rules Annex B BSD-PERA 1of Basic Security Deposit Report Assets under Administration - First Quarter Assets under Administration - Second Quarter Assets under Administration - Third Quarter PERA Assets Administered by Trust Department Compliance with the Basic Security Deposit Requirement Type of Reconciliation Rule 1. Straightfomardrules 2. Formula generated rules 2.1. Same account with several COt UMNS 2.2. Combination of several accounts 3. Conditional rules