Guidelines on the Electronic Submission Prescribed Reports to the BSP-Supervision and Examination Sector (SES) through the Supervisory Data Center (SDC)

BeXoxo E:ilrRAL Ntl PILIFINAS OFFICE OF THE DEPUW GOVERNOR SUPERVISION AND EXAMINATION SECTOR MEMOMNDUM NO. M-2016{11 To AtT BANK$ NON.BANKS WITH QUASI.BANKING FUNCTION (NBQBS} AN D NON-STOCK SAVINGS AN D TOANS ASSOCIATIO NS (NSSlAs) Subject : Guidelines on the Electronic Submission of Prescribed Reports to the BSP-Supervision and Examination Sector (SES) through the Supervisory Data Center (SDC) Pursuant to on-going initiatives of maximizing available Information Technology infrastructure and in accordance with existing prescribed procedures in the submission of reports to the BSP-SES, the following submission guidelines, which supersedes Memorandum M-2014-020 dated 22 April 20L4, shall be observed effective 1 January 20L7 : L. All reports prescribed for submission to the BSP-SES through the SDC shall be transmitted electronically within deadline to the official SDC e-mail address prescribed for the subject report. The electronic submission shall be supported with the corresponding scanned Control Prooflist (CP), affidavit or certification prescribed for the subject report/s. The scanned CP/affidavit/certification duly notarized and signed by the authorized official of the reporting Bank/NBQB/NSSLA shall be in Portable Document Format (PDF) using the file name prescribed for the CPlaffi d avit/certifi cati o n of su ch report, if appli ca bl e. 2. Attached as Annex A is the list of reports for electronic submission to the SDC and the official SDC e-mail address prescribed for each report. The prescribed data entry template and/or data file format structure and corresponding CP/affidavit/certification for each report listed in Annex A can be downloaded from http ://www. bsp. gov. ph/S ES/reportin Ltem pl ates. Submission procedures of other reports not identified in Annex A remain unchanged and shall continue to be in force unless advised otherwise. 3. Hard copy submission of reports listed in Annex A shall no longer be accepted. Banks/NBQBs/NSS|As that are unable to transmit electronically can submit such report/s and the corresponding scanned CP/affidavit/certification in CD form through messengerial or postal services within the prescribed deadline to: A. Mobini St., Mqlote 1004 Monilo, Philippines . {6321 78-7701 . www.bsp.gov.ph . [email protected]

The Director Supervisory Data Center (SDC) Bangko Sentral ng Pilipinas l1th Floor, Multi-Storey Building BSP Complex, A. MabiniStreet Malate, Manila 1004 4. Only electronic submissions originating from officially registered e-mail address/es of the Bank/NBQB/NSSLA shall be recognized and accepted by the SDC. Same registered e-mail address/es shall be used by the SDC in electronically acknowledging the submitted report and transmitting the corresponding validation results. A Bank/NBQB/NSSIA can officially register a maximum of four (4) e-mail addresses with each e-mail address having a single registered accountable official. In no case shall there be two or more registered officials for a single registered e-mail address. Of the said e-mail addresses, one should belong to and registered under the accountability of the Compliance Officer. 5. For this purpose, a duly notarized Registration Form (RF) signed by the President or corresponding alternate designated by the Bank/NBQB/NSSI.A certifying the registered e-mail address/es and officials shall be accomplished and submitted to the SDC. The prescribed RF and its e-Form can be downloaded from http://www.bsp.gov.ph/SES/reporting_templates or requested directly from the SDC. 5. The scanned copy of the notarized RF in PDF and its prescribed e-Form shall be submitted together to the following e-mail addresses: Type of Institutlon E-mallAddress Universal/Com mercial Banks s dckb- reportrf @ bs p. gov. p h Thrift Banks sdctb-reportrf @ bs p.gov. ph Rural and Cooperative Banks sdcrb-reportrf @ bsp.gov. ph Non-Banks with Quasi Banking Function sdcn bfi -reportrf @ bsp.gov. ph Non-stock Savings and Loans Associations s dc nssla- repo rtrf @ bs p. gov. p h 7. Subsequent changes in the official registry can be facilitated by submitting an updated RF and data entry template as provided in items 5 and 6. The updated RF shall constitute the institution's updated list of registered e-mail addresses and designated Bank/NBQB/NSSLA officials and shall supersede the previously submitted RF.

8. The Bank/NBQB/NSSLA should develop and implement its own internal policy and system to ensure accountability and responsible use of the registered e-mail addresses. lt should likewise ensure that the registered e-mail addresses and responsible officials remain current and updated. 9. Report submissions that do not conform to the above prescribed procedures shall not be accepted and, thus, considered unsubmitted. lt likewise follows that only the data entry templates and/or data file format structures prescribed by the BSP for the reports listed in Annex A shall be accepted as compliant with the existing reportorial requirements subject to validation and applicable penalties for late andlor erroneous reporting. 10. BSP-SES shall presume that e-mails released to the officially registered e- mail address/es are duly received by the Bank/NBQB/NSSLA, absent notification from the BSP system of the failure of delivery. For compliance. lq ruovember 2016

Annex A Page 1 of3 Ust of Prescribcd Rcports for Elcctronic Submlssion to the Supcrvisory Data Ccnter (SDCI PuFu.nt to Mcmorandum tto. M-2016.015 Rcport Title Frcqu€ncy Dcadline Prcscribed E-meil Address Covercd lrctitutionj Ralcvant ls3uance ,l leport on Non-0eliverable Forward Transactions Against Memorandum No. Daily 2 banking days after end of reference date [email protected],ph lanks and trust entities )hilippine Peso M-2013{18 3 bankinc davs after end of reference week sdckb-cdrc@ bsp.gov. ph JKBs Memorandum No. z :onsolidated Daily Report of Condition (CDRC) Weekly 3 banking days after end of reference week rdctb'cdrc@ bsp.gov.ph fBs M-2015€15 Weekly Report on Required and Available Reserves Againsi Memorandum No, 3 Weekly I banking days after end of reference week sdcrb-wrrar@ bsp,gov. ph lCBs DeDosit Liabilities (WRRARI M-2013€48 Consolidated Report on Required and Available Reserves Memorandum No. 4 Against Deposlt Substitutes and Special Financing (CRRAR) Weekly I banking days after end of reference week idcnbqb-crrar@ bsp.gov.ph NBQBs M-2013€59 Report on Peso-Denominated Common Trust Fund and f, rll/eekly 3 banking days after end of reference week All UKBs and TBs Other Similarlv Manared Funds (CIF'l sdckb-trust@bsp,gov.ph Memorandum No. authorized to engage in Reserve Required on Trust and Other Fiduciary Accounts sdctb-trust@ bsp.gov. ph M-2013-057 ul/eekly ! banking days after end of reference week trust business ITOFA} Memorandum 7 Statement of Capital Requlred and Capital Accounts iemFmonthly 7 banking days after 15th and end of the month rdcnbqb-crca@bsp,gov.ph NBQBS dated 09 Feb 20O4 Memoranda Nos. Sonsolidated Statement of Condition / Consolidated ;dcnssla-csoc@ bsp.gov.ph NSSLAS M-2015{29 8 \ronthly 1.5 banking days after end of reference month itatement of Income and Expenses ;[email protected] NBQBS M-2015{30 M-2015-O31 3roker Customer Accounts for Settlement of Customer ;dckb-brokerlng@ bsp.gov.ph \ll banks with securities Memorandum No, 9 frades - Cash Accounts/Securities Accounts End-of-Week \ronthly 1.5 banking days after end of reference month ;dctb-brokering@ bsp,gov.ph )rokering license M-2015{34 3alance ;[email protected] ;dckb-frp@ bsp.gov.ph JKBS :inancial Reporting Package (FRP) - Solo Vonthly 15 banking days after end of reference month 10 idctb'frp@bsp,gov.ph lBs luarterlv t5 banking davs after end of reference quarter idcrb-frp@bsp,rov,ph lCBs :inancial Reporting Package Memorandum No. {FRP) - Consolidated M-201G008 lapplicable to parent banks with subsidiary banks and idckb-frp@ bsp.gov.ph (Bs TL luarterly lO banking days after end of reference quarter )ther financial allied undertakings excluding insurance ;[email protected] lBs :ornpanies) L2 leport on Microfinance Products Vonthly t5 banking days after end of reference month ;dckb-micro@ bsp.gov.ph JKBs Memorandum No. ;dctb micro@ bsp.gov.ph lBs M-2or4424 [email protected] tCBs 13 ncome Statement on Retail Microfinance Operations fuarterly 15 banking days from end of reference quarter ;[email protected] UKBs ;upplementary Report on Early Adoption of PFRS 9 - Solo Vlonthly 15 banking days after end of reference month ;dctb-pfrs@ bsp.gov.ph fBs 74 japplicable to early adopter BSFIs) ;dcnbfi -ofrs@ bso.sov. oh NBOBs Memorandum No, luarterlv 15 bankinc davs after end of reference quarter ;dcrb-pfrs@ bsp.gov.ph RCBs M-2011{48 ;upplementary Report on Early Adoption of PFRS 9 - [email protected],ph KBs 15 luarterly 30 banking days after end of reference quarter lonsolidated (apolicable to earlv adooter BSFIs) sdctb-pfrs@ bsp. gov.ph TBs

AnnexA Reoort Titlc Freoucncv Deadlinc Presgibed E-mail Addrcs C.ovcrcd lnatitutiong Relevent bsuence Computation of the Risk-Based Capital Adequacy Ratio Covering Combined Credit Market ;[email protected],ph TBs 16 luarterly 15 banking days after end of reference quarter and Operational Risks {for stand alone TBs and RCBs) - idcrb-car@ bsp.gov.ph RCBs Solo Memoranda Nos. computation of the Risk-Based Capital M-2015€14 Adequacy Ratio covering combined Credit Market M-20L4417 and Operational Risks (for stand alone TBs and RCBs) - ;[email protected] TBs t7 luarterly !o banking days after end of reference quarter Consolidated (applicable to parent banks with subsidiary ;[email protected] RCBs banks and other financial allied undertakings excluding insurance companies) ;dckb-carsu mmary@ bsp.gov.ph UKBs 18 Basel lll Capital Adequacy Summary Report - Solo luarterly t5 banking days after end of reference quarter icdtb-carsumma [email protected] TBs ;[email protected] RCBs Memorandum No, Basel lll Capital Adequacy Summary Report - Consolidated M-2015-OO1 {applicable to parent banks with subsidiary banks and !0 banking days after end of reference quarter ;[email protected] UKBs 19 Luarterly other financial allied undertakings excluding insurance companies) rdckb-agra @ bsp.gov.ph UKBs Report on compliance with the Mandatory Agri Agra Credi' Memorandum No. 20 luarterly t5 banking days after end of reference quarter ;dctb-agra @ bsp.gov.ph TBs (Agri-Agra) M-2011€64 ;[email protected] RCBs Report on Compliance with Mandatory Credit Allocation ;[email protected] UKBs Memorandum No. tt Required Under RA 6977 (as Amended by RA Nos. 8289 luarterly L5 banking days after end of reference quarter [email protected] TBs M-2@8435 and 9501XMSME) ;dcrb-sme@bsp.:ov.ph RCBs Circular Letter leport on Credit and Equity Exposures to dated 06 Aug 20O3 22 ndividuals/Companies/ Groups Aggregating P1 Million anc Quarterly 15 banking days after end of reference quarter ;rso-credex@ bsp.gov. ph UKBs, TBs, NBQBS and Memorandum \bove (cREDEX) No. M-2014{25 sdckb-frpti@ bsp.gov.ph sdctb-f rpti@ bsp.gov.ph Memorandum No. 23 :inancial Reporting Package for Trust Institutions {FRPTI) Quarterly 2O banking days after end of reference quarter All trust institutions sdcrb-f rpti@ bsp.gov.ph M-2016-009 sdcn bfi-f roti@ bso.qov. oh )ublished Balance Sheet / lonsolidated Balance Sheet {Before Publication) For Banks [email protected],ph JKBs rvith resources of P1 billion and above (consolidated Memorandum No. 24 Quarterly 12 banking days from the date of Call Letter sdctb-pbs@ bsp.gov.ph fBs 'eports are applicable to parent banks with subsidiary M-2014{26 [email protected] lCBs ranks and other financial allied undertakings excluding nsurance companies) sdckb-emoney@ bsp.gov.ph leport on Electronic Money Transactions [email protected] \ll electronic money Memorandum No, 25 f,uarterly 15 banking days after end of reference quarter lapplicable to Electronic Money lssuers) [email protected] ssuers M-2009031 [email protected]

Annex A ReportTiUe Flcqucncy Dcadlinc Prascribrd E-mail Mdress Covarcd lmtitutions Relemnt b3uencc ;dckb-ree@bsp,gov.ph ,JKBs zo ixpanded Report on Real Estate Exposures - Solo Quaderly 30 banking days after end of reference quarter ;dctb-ree@bsp,gov,ph fBs ixpanded Report on Real Estate Exposures - Consolidated Memorandum No, applicable to parent banks with subsidiary banks and [email protected] JKBs M-2072457 27 Quarterly 3O banking days after end of reference quarter )ther financial allied undertakings excluding insurance sdctb+ee@bsp,gov.ph l'Bs :ompanies) [email protected] JKBs Memorandum No. 28 Report on the Inventory of Banking Network Quarterly l0 banking days after end of reference quarter [email protected] fBs M-2013{26 [email protected] tCBs \ll BSFIs with credit card Credit Card Business Activity Report )perations and their Memorandum No, 29 (applicable to Financial Institutions (Fls) with Credit Card Luarterly 15 banking days after end of reference quarter [email protected] Operations) ;ubsidiary/affiliate credit M-201ffi2 :ard companies sdckb-bris@ bsp.gov. ph JKBs Memorandum No, 30 Report ofSelected Branch Accounts luarterly 20 banking days after end of reference quarter sdctb-bris@ bsp.gov.ph fBs M-2014{35 [email protected] lCBs 31 Basel lll Liquidity Coverage Ratio (LCR) Report - Solo t5 banking days after end of reference quarter Memorandum No. Basel lll Liquidity Coverage Ratio (LCR) Report - luarterly ;[email protected] UKBs 32 !0 banking days after end of reference quarter M-2016-010 Consolidated UKBs Memorandum No. 33 Report on Cross-Border Financial Positions fuarterly 30 banking days after end of reference quarter sdckb*[email protected] TBs M-2015{21 v Stress Testing Reports Covering Credit and Market Risks ;emestral 30 banking days after end of reference semester ;dckb-stresstesting@ bsp.gov,ph idctb-stresstestinc@ bso.cov. oh UKBs TBs Memorandum No. M-2014032 Report on Selected Accounts and Activities for the Memorandum No. 35 iemestral 30 banking days after end of reference semestet ;[email protected] UKBs ldentification of Domestic Systemically lmportant Banks M-2015-00t 36 Basel lll Leverage Ratio (BLR) Report - Solo ;emestral 15 banking days after end of reference semester idckFleverage@ bsp.gov.ph JKBs Basel lll Leverage Ratio (BLR) Report - Consolidated ;dctb-leverage@ bsp.gov. ph fBs Memorandum No, (applicable to parent UKBS with subsidiary banks and other idcrb-leverage@ bsp.gov.ph lCBs M-201rc26 37 ;emestral lXl banking days after end of reference semester fi nancial allied undertakings excluding insurance ;[email protected],ph \,lBQBS companiesl ;dckb-ltprofi le@ bsp.gov,ph JKBS Memorandum No. 38 nformation Technology (lT) Profile Report \nnual 25 calendar days after end of reference year ;dctb-itprofi le@ bsp.gov. ph fBs M-2012{11 ;dcrb-itprofi le@ bsp.qov. ph lCBs Initial Report not later than 1O calendar days from ;[email protected],ph JKBs \s crime/ knowledge of crime/lncldent idctb-rcl@bsp,gov.ph fBs Memorandum No, 39 leport on Crimes and/or Losses (RCL) ncldent occurs Complete/Final Report not later than 20 calendar days ;[email protected] lCBs M-201m14 from termination of investication ;[email protected] {BQBS [email protected] UKBs sdctb-rf@bsp,gov.ph TBs Memoranda Nos. As changes & Registration Form (E{orrespondences) occur [email protected] RCBs M-2012{12 sdcnbqb-rf@ bsp.gov. ph NBQBS M-2016.007 sdcnssla-rf@bso,cov.oh NSSLAS