Guidelines on the Electronic Submission of the Original and the Revised Risk-Based Capital Adequacy Ratio (CAR) Reports

MEMORANDUM NO. M-2011-054

To:  All Stand-Alone Thrift Banks, Rural Banks and Cooperative Banks

Subject: Guidelines on the Electronic Submission of the Original and the Revised Risk-Based Capital Adequacy Ratio (CAR) Reports

Further to the BSP Memorandum Nos. M-2010-014 dated 15 June 2010 on the Reporting Templates of the Revised Risk Based Capital Adequacy  Framework and M-2010-046 dated 14 December 2010 on the Parallel Run of the Original and the Revised Risk-Based Capital Adequacy Ratio (CAR) Report, the following guidelines on the electronic submission of the said CAR reports shall be observed:

Reportorial Submission under Circular No. 280 dated 29 March 2001, as amended

1. Covered banks shall continue to submit the hard copy of the original CAR report under the said Circular on a quarterly basis until 31 December 2011.

2. In addition to the hard copy of the original CAR report, covered banks are to electronically submit the prescribed data entry template of the Summary Sheet of the original CAR report for the reporting periods ending 30 September 2011 and 31 December 2011.  The prescribed data entry template of the Summary Sheet of the original CAR report may be downloaded from the BSP website under http://www.bsp.gov.ph/frp/templates .

3. Covered banks shall discontinue the submission of both the original CAR report issued under said Circular and the Summary Sheet upon the effectivity of Circular No. 688 on 1 January 2012.

Reportorial Submission under Circular No. 688

4. Covered banks shall electronically submit the Revised Risk-Based CAR report under Circular No. 688 starting with the reporting period ending 30 September 2011 on a parallel-run basis with the original CAR report referred to in above items 1 to 3.   Hence, hard copy submission of the Revised Risk-Based CAR report shall no longer be required starting with the reporting period ending 30 September 2011.

5. The prescribed data entry template for the electronic submission of the Revised Risk Based CAR report may be downloaded from the BSP website under http://www.bsp.gov.ph/frp/templates .

6. The corresponding prescribed file structures which shall serve as the banks’ guide in creating their respective data base (DBASE) files in CSV format for the Revised Risk Based CAR report are detailed in Annex A.

7. Covered banks shall electronically submit the Revised Risk Based CAR report using the prescribed data entry template referred to in item 5 or in the prescribed DBASE file structure in CSV format referred to in item 6 within 15 banking days after the end of the reference quarter for solo basis and 30 banking days after the end of the reference quarter for consolidated basis.

8. Covered banks shall electronically transmit the scanned Control Prooflist (CP) of the Revised Risk Based CAR report (Annex B) in portable document format (pdf), duly notarized and signed by the authorized official of the reporting bank, within the required submission deadline to the e-mail addresses below using the prescribed filename Prooflist-CAR.pdf.  Should scanning be unavailable, the notarized CP can be transmitted via facsimile to the Director of the BSP Supervisory Data Center (SDC) at (632) 708-7554 or 708-7558 within the prescribed deadline.

Other Submission Guidelines

9. The electronic submission of the Summary Sheet of the original CAR report, the Revised Risk Based CAR report and scanned CP in pdf shall be transmitted to the following prescribed e-mail addresses:

E-mail Address

Type of Reporting Bank

[email protected]

Thrift Banks (TBs)

[email protected]

Rural/Cooperative Banks (R/CBs)

using the following required format for the subject:

“CAR<bankname>,<reference period>”, e.g.,: To       : [email protected] cc         : Subject   :  CAR <bankname>, 30 September 2011

10. Banks that are unable to electronically transmit the Summary Sheet of the original CAR report and/or Revised Risk Based CAR report can submit said report/s in CD together with the corresponding CP of the Revised Risk Based CAR report through messengerial or postal services within the prescribed deadline to:

The Director Supervisory Data Center (SDC) Bangko Sentral ng Pilipinas 16th Floor, Multi-Storey Building BSP Complex, A. Mabini Street Malate, Manila 1004

11. The prescribed data entry templates for the Summary Sheet of the original CAR report and the Revised Risk Based CAR report are also available upon request from the BSP-SDC.

12. Late and/or erroneous reporting of the Revised Risk Based CAR report shall be subject to penalties prescribed under Subsection X192.2 of the Manual of Regulations for Banks for Category A-2 report starting with the reporting period ending 31 March 2012.  Same penalties shall continue to apply for late and/or erroneous reporting of the original CAR report until said reportorial requirement is discontinued.

For compliance.

NESTOR A. ESPENILLA, JR. Deputy Governor

|   Annex A   |  Annex B1   | Annex B2