RMO No. 2-2019 — Declares the TIN Card (BIR Form 1931) as accountable form Digest | Full Text | Annex A

1.1 , . BUXtsAU UI. IN I EXNAL ?{E,Y: IUE, REPUBLIC OF THE PHILIPPINES ?: DEPARTMENT OF FINANCE JAN BUREAU OF INTERNAL REVENUE D RECORDS MGT. Dlvtsro |..{ Jonuory 3,20i? a- *olq REVENUE MEMoRANDUM oRDER No. SUBJECT Declorotion of TIN Cord os Accountoble Form TO All lniernol Revenue Officiols, Employees ond Others Concerned l. Bockground It hos been observed thot selling of foke TIN Cord is rompont ond increosing (e,9. online selling thru focebook, selling by fixers to ioxpoyers while tronsocting in oiher governmeni ogencies, etc.). Hence, it hos been decided to redesign the TIN Cord ond ot the some time declore it os on occountoble form in order io oddress the issue of the unouihorized issuonce of TIN Cord within ond outside the BlR. ll. Objective This Order is issued to declore the new TIN Cord (BlR Form No. l93l ), hereto ottoched os Annex "A", os on occountoble form which will beor o pre-numbered sequentiol seriol number for control ond occountobiliiy of the concerned BIR Office ond personnel. lll. Policies ond Guidelines l. TIN Cord (BlR Form No. l93l) sholl be on Accounioble Forrn. 2. BIR Form No. l93l sholl be requisitioned from the Accountoble Forms Division (AFD) by the Chief, Administroiive ond Humon Resource Monogement Division (AHRMD). 3. Accountoble Officers in custody of BIR Form No. l93l sholl prepore o Monthly Report of Accouniobiliiy for Accountoble Forms (RAAF). This report records receipts, issuonces, tronsfer ond bolonces of occountoble forms. 4. Lost, domoged or concelled BIR Form No. l93l in the custody of occountoble officer sholl be reported by occomplishing the Report of Lost/Concelled/ Domoged Form (BlR Form No.2622). ( Accountobiliiy over occountoble forms sholl remoin with the outhorized requisitioner uniil it hos been issued, concelled or turned-over to on incoming occountoble officer. The requisition ond distribution of BIR Form No. l93l will toke effeci once the Accountoble Forms Division hos procured/printed lhe form within the colendor yeor of 201 9. \J',

lV. Procedures l. The Chief-AHRMD sholl: o. Requisition their BIR Form No. l93l from the AFD using Requisition ond lssue Slip (RlS); hU. Mointoin Stock Cords ond prepore Monihly RAAF which sholl be monuolly submitied to the Chief-AFD on or before ihe lOih doy of the following month; lssue BIR Form No. l93l to requisiiioning RDO; d Encode doto contoined in ihe RAAF ond other occountobility reporis of the Region's occountoble officers into the Forms Accountobility Module of Humon Resource lnformotion Systems (FAM-HRIS); ond e. Releose the requisiiion of the RDO ond ensure thot the RIS is duly signed by the Revenue Disirict Officer/Assistont Revenue Districf Officer. 2. The Revenue District Officer sholl: o. Requisition their BIR Form No. l93l from the Chief-AHRMD of the Revenue Regionol Offices using RIS duly signed by the Revenue District Officer/Assistont Revenue District Officer; b. Prepore Monthly RAAF which sholl be monuolly submitted io the Chief- AHRMD on or before the 5t doy of the following month; ond c. Accomplish o Monthly Doto Lood Workbook (DLWB) thot will be submitied to the Chief-AHRMD for uplooding io the HRIS. V. Repeoling Clouse All revenue issuonces or poriions thereof regording printing, issuonce ond distribution of TIN Cord not consistent wiih the provisions of this Order ore hereby repeoled or omended occordingly H-2 6UHE,AU UI. IN I EXNAL (t, V ,ffia,tlkt1, /Mariom JAN 03 Rii"[. CAESAR R. DULAY Commissioner of lnternol g RECORDS MGT. DIVISION