RMO No. 26-2014 — Prescribes the guidelines and procedures in the preparation and submission of Statement of Report of Collections and Deposits Digest | Full Text | Attachment A | Attachment B, C & D

BUREAU OF INTERNAL REVENUE REPUBLIC OF THE PHILIPPINES DEPARTMENT OF FINANCE Quezon City RECORDS MGT" DVISION RECEIVED JUL 2 2 23i4 IDTe AM ehtgu

June 10, 2014 REVeNUE MEMORANDUM ORDER NO._&24 -_30/4

SUBJECT : Submission of Statement of Report of Collections and Deposits (SRCD O All Internal Revenue Officers and Others Concerned

BACKGROUND

Statement of Report of Collections and Deposits (SRCDs). As such, the Revenue Accounting Collection Officer's (SCOs)/Coltection Officers (COs) at:e often remiss in the submission of their Division (RAD) cannot fully account on time the collections from all RCOs/SCOs/COs. It has been observed that a number of Revenue Collection Officers (RCOs)/Special

thru the RCOs/ScOs/COs, as well as the effective monitoring of their respective collection ensure that the :ame are remitted on time and credited as coilection performance of this Bureau by the Eureau of the Treasury (BTr), the RAD and the newly created Collection Performance Monitoring Division (CPMD), both under the Coliection Service, are tasked to exert effort for thie timely reconciliation with the BTr of all internal revenue made coflections performance. In order to address the issues of unreported/undeposited colfections of RCOs and to

H OBJECTIVES

This Order is issued to:

A Ensure that all internal revenue coliections from RORs are timely reported and deposited

intact by the RCOs/SCOs/COs to the Authorized Government Depository Banks (AGDBs) and fully credited to the account of the Bureau of Internal Revenue (BIR) by the BTr.

b Ensure the accurate and timely reconciliation of the Bureau's coflections thru the RCOs with the BTr.

C Prescribe the uniform guidelines and procedures to be observed by the Revenue

District/Regional Offices in the preparation and submission of the Weekly SRCDs of the RCOs/SCOs/COs.

H POLICIES AND GUIDELINES

A All Revenue District Offices (RDOs) shall strictly comply with the timely and regular

submission of the Weekly Consolidated Staternent of Report of Collections and Deposits (SRCD) in hard/soft copies thru e-mail to the Chief, Regional Finance Division (RFD) of the 1

Regional Offices on or before the 5th day following the end of each calendar week, copy furnished the Regional Collection Division (RCD), CPMD and RAD.

B. All Regionai Finance Divisions (RFDs) shall immediately validate the weekly SRCD

submitted by the RDOs within their respective jurisdiction and submit the validated SRCD in hard/soft copies thru e-mail to the RAD within three (3) days from the receipt of the report from the RDOs.

C The RAD shall reconcile collections thru RCOs based on the reports submitted by the RDOs

and RFDs against the Bureau of the Treasury - Journal Entry Vouchers (BTr-JEVs) and inform the BTr, on or before the monthly ciosing of the BTr books, any tax collections thru the RcOs for the current and prior months not yet credited by the Bureau of the Treasury -National Cash Accounting Division (BTr-NCAD) to the account of the BIR.

D The CPMD shall be responsible for the monitoring of the performance of the

RCOs/SCOs/COs to determine adherence to policies, procedures and standards in the acceptance: of tax payments and in remitting the same to the BTr in accordance with.the existing revenue issuances on the collections and remittances of internal revenue collections thru the RCOs.

T In order to ensure that all soft copies of the reports directly submitted to and/or copy

emailed to r'ad-rep-bs@bir.gov.ph and cpmd@bir.gov.ph, respectively. furnished the RAD and CPMD are timely received by the said offices, the same shail be

Iv. PROCEDURES

A Revenue District Offices (RDOs) shall:

Require all RCOs/SCOs/COs within their respective jurisdictions to select only one (1) Authorized Government Depository Bank (AGDB).branch nearest to their respective place of assignment where they will regularly deposit their daily collections. For circuiting RcOs handling two or more municipalities, however, 'they may select and deposit their daily collections to one (1) AGDB branch for each municipality nearest to their place of assignment;

2. Submit the current list of selected AGDB per RCO/SCO/CO to the RCD, RFD, CPMD and RAD not iater than July 31, 2014. Im case there is a transfer of assignment of any RCO/SO/CO to other RDO or municipality within the same RDO, the incoming RCO/SCO/CO shall likewise immediately select his/her preferred depository AGDB and the pertinent information shall be submitted to the RAD by the RDO within five (5) day's from assumption of duty by the RCO/SCO/CO in his/her new assignment;

3 Require the RCOs/SCOs/COs to fully accomplish the SRCD (Annex "A") on a weekly

basis r:ot later than the 3rd'day of the following week and ensure that all pertinent information, as required in the said Annex, are properly and completely indicated thereat. BUREAU OF NTERNAL REVENUR

RECORDS MCT" DIVISION 10: 12 A. M:

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RECEIVED

For this purpose, the weekly report shali be made on a calendar week basis (i.e. 1st to 7th clay; 8th to 15th day; 16th to 22nd day; 23rd to end of each month);

# Review the weekly SRCDs submitted by the RCOs/SCOs/COs and compare the same

require the RcOs/scOs/cOs to account for the discrepancies noted and .submit amended reports thereon, if warranted; with the generated List of Deposited and Undeposited Collections in the web-based Mobile: Revenue Collection Officer System (MRCoS). In case of discrepancies,

5 Prepare and submit the reviewed Weekly Consolidated SRCD (Annex "B"), in hard

Sth day following the end of each calendar week; and and soft copies, to the RFD, copy furnished RCD, RAD, and CPMD, not later than the

6. Reconcile the Weekly Consolidated SRCDs with the Monthiy Consolidated Statistical

adjustment/s, in case of discrepancies, and submit the amended report thereon to Report of Revenue Collections (BIR Form No. 12.09). Make the necessary the RAD not later than five (5) days after the monthly 12.09 report was generated.

B Regional Finance Division shall:

1 Receive the weekly Consolidated SRCD and the List of Selected AGDBs per

RCO/SCO/CO from the concerned RDOs;

2 Validate the accuracy of the report and certify the correctness of the

collections/deposits reflected on the Weekly Consolidated SRCD against the Coordinate with the concerned RDOs, in case of discrepancy/ies; RORs/eRORs issued by the RCOs/SCOs/COs and the AGDB-validated deposit slips.

3 Reconcile and validate the reported RcO collection figures with the concerned focal BTr Office (Regional/Provincial) using the List of Deposited and Undeposited Collections from the Web-based MRCOS and the Treasury Statements. Coordinate with the concerned RDO/BTr Office, in case of discrepancy/ies;

4 Prepare and certify the Regional Weekly Consolidated SRCD (Annex "C") and

CPMD within three (3) days from receipt thereof; transmit the same to the RCD, in hard and soft copies, copy furnished the RAD and

5 Receive from the RAD the Monthly Reconciliation Report on the deposited

collections made thru AGDBs by the RCOs for validation. Prepare the necessary adjustments, if any, and submit the amended Monthly Consolidated Regional SRDC to the RAD and CPMD;

6. Deterrnine the accountability of each and every RCOs/SCOs/COs through close

monitoring of any unreported and unremitted collection and by conducting regular surprise spot audits.of the records of the collection officers; and 3 RECORDS MGT DIVIAION BUREAU QF NSKNAL REYEIE TWYXT Su}. 2 2 39!41+ I0 :13 A:M A

T Prepare and submit to the CPMD, copy furnished the concerned Regional Director

and RCD, the List of RCOs/SCOs/COs with unreported/unremitted/delayed remittances of collections within ten (10) days after the conduct of the regular spot audit.

C Regionai Collection Division

Receive the Weekly Consolidated SRCD, the List of Selected AGDBs per RCO/SCO/CO from the RDOs, and the Weekly Consolidated Regionai SRCD from the RFD;

2 Reconcile the reports and determine if the collection and deposit data are posted in

the BIR Integrated Tax System -Collection Bank Reconciliation System (ITS-CBRS). In the encoded data, coordinate with the concerned RDO/RFD/RDC for the immediate case the data are not encoded in the ITS- CBRS or there are some discrepancies in resolution thereof;

3. Submit the validated and certified Regionai Weekiy Consolidated SRCD to the RAD

and CPMD within three (3) days from receipt of report from RFD; and

4 Prepare and submit to the RAD and CPMD a Monthly Consolidated SRCD (Annex

from the Web-based MRCOS and the weekly SRCD submitted by the RDO, not later than the fifteenth (15th) day of the following month. "D"), based on the Monthly Consolidated Report of Collection and Deposit (MCRCD)

D. Revenue Accounting Division shall:

1 Receive the Weekly Consolidated SRCD from the RDOs and the Weekly and Monthly

Consolidated Regional SRCD from the RFDs and RCDs;

Reconcile the weekly deposited collections based on the submitted Consolidated SRCDs by the RDOs/RFDs/RCDs against the BTr -JEVs received weekly from the BTr- NCAD:

Inform the BTr-NCAD of the discrepancies noted on the deposited collections made thru the RCOs, if any, and submit supporting documents thereon to the said office for purposes of crediting the collections to the account of the BIR;

4 Prepare a Monthly Reconciliation Report on the deposited co!lections made thru

AGDBs by the RCOs and forward the same to the Chief, RFD for validation/adjustments, copy furnished the CPMD; and

Reconcile the MCRCD data from the web-based MRCOS with the collection report submitted by the RDO/RCD/RFD, as well as with the copy of the BTr-JEVs. Notify the concerned offices on any noted discrepancies, copy furnished the CPMD. 4 BUREAU OE INTERNAL REYEMHE RECORES MG 1D:12 DIVISION T M

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o RECEIVED

E Collection Performance Monitoring Division shall:

T Receive the Weekly Consolidated SRCD from the RDOs and the Regional Weekly and

RcOs/scOs/cOs with unreported/unremitted/delayed remittances of collectionsl from the RFDs and RCDs, and all the applicable reports from the RAD; Monthiy Consolidated SRCD as well as the Regular Report on the List of

2. Monitor the performance of the RCOs by test-checking the information contained in

the Weekly and Monthly SRCD relative to its adherence to existing revenue regulations, policies, procedures and standards in the acceptance of tax payments as well as remittance of collections, and taking into consideration the discrepancies noted by the RAD under item nos. D.4 and D.5 of this Order; and

3 Evaluate the performance of the RCO/SCO/CO and the RDO/RR based on the reports

Service. any errant Bureau officials or personnel, in coordination with the Internal Affairs received from all the concerned offices. The results of the evaluation shall be usedl as inputs in measuring their respective performance under the prescribed Keyl Performance policies and guidelines in reporting and reconciling the collections thru RCOs/SCOs/COs, as well as in the imposition of the appropriate sanctions against Indicators (KPis), recommending enhancements in the existing

V. REPEALING CLAUSE

hereby repealed, modified or amended accordingly. All existing revenue issuances or portions thereof which are inconsistent herewith are

V EFFECTIVITY

This Order shall take effect immediately.

DUTEAU OF INTERNA RAYENU RECOYDA MRT DIVIAON JU5 2 7 30$4 10:12.A.M. MMa Commiss KIM S.- hef of Internal Revenue 025735 O-HENARES

RECEIVED