Guidelines on the Electronic Submission of the Annual Report and Audited Financial Statements

O CORRECTED COPY OFFICE OF THE DEPUTY GOVERNOR FINANCIAL SUPERVISION SECTOR MEMORANDUM NO. M-2020-060 To : ALL COVERED NON-BANK BSP-SUPERVISED FINANCIAL INSTITUTIONS (BSFIs) Subject : Guidelines on the Electronic Submission of the Annual Report and Audited Financial Statements Pursuant to Section 174-Q of the Manual of Regulation for Non-Bank Financial Institutions (MORNBFI) and Circular No. 1075 dated 07 February 2020 relative to the submission of the Annual Report (AR) and Audited Financial Statements (AFS), respectively, and in line with the digitalization initiatives of the Bangko Sentral ng Pilipinas (BSP), all covered Non-Bank BSFIs shall observe the following submission guidelines beginning with the 2019 AR and AFS. Submission Procedures 1. The following BSFIs shall electronically transmit (in Portable Document Format -PDF) the AR and AFS (as applicable) beginning with the 2019 AR and AFS to the Department of Supervisory Analytics (DSA): a. Non-Banks with Quasi-Banking Functions (NBQBs) b. Non-Stock Savings and Loan Associations except those with total resources of Php10 million or less c. Trust Corporations (TCs) d. Non-Bank Financial Institutions w/o Quasi-Banking Functions e. Electronic Money Issuers f. Virtual Currency Exchanges g. Pawnshops which were issued Type C or Type D license h. All Money Service Business (MSB): except Type F which are small scale operator/money changer/foreign exchange dealers with average monthly volume of transactions of less than Php50 million and total capital of less than Php10 million. 2. The above-listed BSFIs shall comply with the following prescribed guidelines: Type of Institution E-mail Address Report Title File Name Non-Banks with dsanbqb- 1. Annual Report of AR Quasi-Banking [email protected] Management to Functions Stockholders covering Results of Operations for the Past Year

2. Annual Reports ARAC Assessment Checklist (ARAC) Trust Corporations dsatc- 1. Annual Report of AR [email protected] Management to Stockholders covering Results of Operations for the Past Year Non-Banks with dsanbqb- 1. Audited Financial AFS- Quasi-Banking [email protected] Statements basis1 Functions 2. Certification of the AFS-Cert- Non-Stock Savings dsanssla- External Auditor basis and Loan Associations [email protected] 3. Reconciliation AFS- Statement including Recon- adjusting entries, if any basis Trust Corporations dsatc- [email protected] 4. Letter of Comments AFS-LOC- (LOC) Or Certification by basis the External Auditor or Non-Bank Financial dsanbfi- that there are no issues AFS-NLC- Institutions w/o [email protected] noted in the course of basis Quasi-Banking audit to warrant the Functions submission of LOC Electronic Money dsaemi- Issuers [email protected] 5. Copy of the Board AFS- Resolutions on action(s) BMR- taken by the covered basis Virtual Currency dsavce- institutions on AFS and Exchanges [email protected] LOC, if any 6. Certification by the AFS-NCS- external auditor of none basis Pawnshops dsapawnshop- to report on matters [email protected] adversely affecting the condition or soundness Money Services dsamsb- of the covered Businesses [email protected] institution 3. Covered Non-Bank BSFIs shall apply the following prescribed format for the Subject – AR<space><BSFI Name>,<space><Reference period in dd Month yyyy> For Example, To : [email protected] Subject : AR <BSFI Name>, 31 December 2019 and/or 1 Where basis is the type of report (i.e., SOLO, CONSO or TRUST), i.e., AFS-SOLO.pdf, AFS-CONSO.pdf, and AFS-TRUST.pdf

AFS<space><BSFI Name>,<space><Reference period in dd Month yyyy> For Example, To : [email protected] Subject : AFS <BSFI Name>, 31 December 2019 4. Pursuant to BSP Memorandum Nos. M-2017-006 and M-2017-007 dated 22 February 2017, M-2017-014 and M-2017-015 dated 31 March 2017, and M-2017-028 dated 11 September 2017, covered Non-Bank BSFIs shall only use e-mail addresses officially registered with the BSP in electronically submitting reports. The same registered e-mail addresses shall be used by the DSA in electronically acknowledging the submitted reports. For Non-Bank BSFIs that are not covered by these memoranda, the e-mail addresses used in electronically submitting the AFS shall be the same e-mail addresses that will be used by the DSA in electronically acknowledging the submitted report. 5. Covered Non-Bank BSFIs that are unable to electronically transmit the AR and AFS may use any portable storage device (e.g. USB flash drive) and submit the same through messengerial or postal services within the prescribed deadline to: The Director Department of Supervisory Analytics (DSA) Bangko Sentral ng Pilipinas 11th Floor, Multi-Storey Building BSP Complex, A. Mabini Street, Malate 1004 Manila Important Reminders 1. For AFS submission, only the six required files as described in the abovementioned table shall be submitted. 2. The following may result in an erroneous or failed submission, among others: a. Failure to use the prescribed filenames b. Failure to use the correct file format c. Failure to use the prescribed subject line or reporting date d. Failure to use an officially registered e-mail address e. Transmitting to the wrong e-mail address f. Attachments that do not contain the exact number of files 3. Report submissions that do not conform with the above prescribed guidelines shall not be accepted and will be considered non-compliant with the BSP reporting requirements. For compliance. CHUCHI G. FONACIER Deputy Governor 05 August 2020