Guidelines on the submission of the branch reportorial requirements

MEMORANDUM NO. M-2008-032

To:  All Banks

Subject: Guidelines on the submission of the branch reportorial requirements

Further to BSP Circular No. 613 dated 18 June 2008 on the Guidelines on the Computation of the Loans-to-Deposits Ratio and Proposed Amendments to the Branch Reportorial Requirements, the following shall be observed relative to the submission of the Report of Selected Branch Accounts:

1. The branch reporting templates which shall take effect starting the reporting period ending 31 December 2008 can be accessed at http://www.bsp.gov.ph/frp/templates .

2. The corresponding file structures which shall serve as the banks’ guide in creating their respective data base files in CSV format for the branch reports are detailed in Annex A .

3. Banks may either submit the MS Excel reporting templates or the DBASE file in CSV format. Submission deadline is within 20 banking days from the end of reference semester.

4. The branch reports shall be submitted electronically to the following e-mail addresses:

E-mail Address                                           Type of Reporting Bank [email protected]                 Universal/Commercial Banks (U/KBs) [email protected]                               Thrift Banks (TBs) [email protected]                       Rural/Cooperative Banks (R/CBs)

using the following format for the subject:   “BRANCH<bankname>,<reference period>”, e.g.,:

To            : [email protected] cc            : Subject   :  BRANCH <bankname>, 30 December 2008

5. The Control Prooflist ( Annex B ), duly notarized and signed by the authorized official of the reporting bank, shall be sent within the prescribed submission deadline to the Director of the BSP Supervisory Data Center (SDC) via facsimile at (632) 523-3461 or 523-0230.

6. Banks that are unable to transmit the branch reports electronically can submit said reports in CD together with the aforementioned Control Prooflist through messengerial or postal services within the prescribed deadline to:

The Director Supervisory Data Center (SDC) Bangko Sentral ng Pilipinas 16th Floor, Multi-Storey Building BSP Complex, A. Mabini Street Malate, Manila 1004

7. The branch reporting templates and other relevant attachments are also available upon request at the BSP-SDC through the above-mentioned e-mail addresses and/or postal address.

8.  Late and/or erroneous reporting of the branch reports shall be subject to penalties prescribed under Subsection X162.2 of the Manual of Regulations for Banks for Category A-3 report. For compliance.

NESTOR A. ESPENILLA, JR. Deputy Governor