Submission of Supervisory Reports through the BSP Financial Institution Portal (FI Portal)

OFFICE OF THE DEPUTY GOVERNOR FINANCIAL SUPERVISION SECTOR MEMORANDUM NO. M-2020-__ 073 To : ALL BANKS Subject : Submission of Supervisory Reports through the BSP Financial Institution Portal (FI Portal) Pursuant to the on-going initiatives of maximizing available Information Technology infrastructure, the following guidelines shall be observed relative to the submission of Reserves1, Financial Reporting Package (FRP) and FRP-related2 reports for all banks through the BSP FI Portal: 1. The BSP FI Portal can be accessed at https://fiportal.bsp.gov.ph using compatible version of web browsers3. Attached as Annex A is the BSP FI Portal Manual for guidance in navigating the portal. 2. The implementation of the FI Portal will entail a parallel run period to be followed by live submission as provided in the table below. Type of Industry Frequency Coverage of Start of Live Report of Report Parallel Run Submission Reserves All banks Weekly Reference Reference week Reports weeks ending ending 08 October to 05 November 29 October 2020 2020 FRP UKBs/TBs Reference Reference period periods ending ending 30 September 30 November Monthly and 31 October 2020 MRS All banks 2020 1 Reserves reports include Consolidated Daily Report of Condition (CDRC), Weekly Report on Required and Available Reserves (WRRAR), Report on Required and Available Reserves against Peso-Denominated Trust and Other Fiduciary Accounts (TOFA- Others) of Universal/Commercial Banks (U/KBs) and Thrift Banks (TBs). 2 Agri-Agra Report(AGRI-AGRA), Quarterly Report of Selected Branch Accounts (BRIS), Capital Adequacy Report (CAR688/CAR BASEL 3), Electronic Money Issuers Reporting System (EMI), FRP for Trust Institutions (FRPTI), Report on Microfinance Products and Income Statement on Retail Microfinance Operations (MRS), Report on Compliance to the Mandatory Credit Allocation Required Under RA 6977 (MSME), Published Balance Sheet (PBS), Report on Cross-Border Financial Positions (RCBP), Report on Project Finance Exposure (RPFE), Expanded Report on Real Estate Exposure (ERREE), Stress Test Reports 3 At least Chrome 51/Win7, Firefox 31.3.0 ESR/Win7, Firefox 46/Win 7, Internet Explorer 11/Win 7, Edge 13/Win 10

FRP RCBs AGRI-AGRA BRIS CAR All banks MSME PBS EMI All Reference Reference period FRPTI covered period ending ending banks Quarterly 30 September 31 December RPFE UKBs 2020 2020 RCBP UKBs and subsidiary TBs ERREE UKBs, TBs and Subsidiary RCBs Stress Test UKBs/TBs Semestral Reference Reference period period ending ending 30 June 31 December 2021 2020 3. Updated Data Entry Templates (DETs) of PBS, RCBP and Stress Testing Reports to be used in FI Portal submission should be downloaded at http://www.bsp.gov.ph/ses/reporting_templates. There is no need to download DETs of other reports to be submitted through the FI Portal. 4. During the parallel run, e-mail submissions shall continue to be considered as the official submission of the bank. Upon live implementation, the submission to the FI Portal shall be considered official thus e-mail submissions shall be discontinued. Amendments to reports that are due prior to the parallel run shall still be submitted through e-mail. 5. Penalties for reporting violations as provided under Section 171 of the Manual of Regulations for Banks shall not be imposed during the period of the parallel run. A grace period for non-imposition of penalties for reporting violation shall also be observed for the first two reporting periods for live submissions, as well as for cases of new or enhanced reports moving forward. 6. Among the officially registered e-mail address/es of authorized officers of the bank pursuant to BSP Memorandum No. M-2017-028 dated 11 September 2017, a maximum of three (3) e-mail addresses for universal/commercial banks (U/KBs) and two (2) e-mail addresses for thrift banks (TBs) and rural and cooperative banks (RCBs) shall be allowed to access the BSP FI Portal. The said accounts must register for Two Factor Authentication (2FA) following the User Guide for 2FA registration

which is attached as Annex B. An advisory for the access to the FI Portal of the remaining registered email addresses shall be covered by a separate announcement. 7. Report submissions should continue to comply with the prescribed BSP reporting standards for the particular report in order to be considered compliant with Section 171 of the Manual of Regulations for Banks. It likewise follows that only files prescribed by the BSP for the report shall be accepted as compliant with the existing reportorial requirements subject to validation and applicable penalties for reporting violations. 8. Banks will be advised accordingly on the actions they need to take, if any, in cases of temporary inability to access the BSP FI Portal due to periodic maintenance, unscheduled downtime and other similar situations. For compliance. CHUCHI G. FONACIER Deputy Governor 25 September 2020

Bangko Sentral ng Pilipinas Financial Institution Portal Manual

BSP Financial Institution Portal Table of Contents 1. INTRODUCTION .............................................................................................................................. 2 1.1 Overview ............................................................................................................................... 2 1.2 Minimum Requirements ....................................................................................................... 3 2. PORTAL NAVIGATION ..................................................................................................................... 4 2.1 Getting Started ..................................................................................................................... 4 2.2 Report Submission Module................................................................................................... 6 2.3 Amendment Module............................................................................................................. 9 2.4 Assessment Module ............................................................................................................ 12 2.5 Report List Module ............................................................................................................. 16 2.6 History Module ................................................................................................................... 18 1

BSP Financial Institution Portal 1. INTRODUCTION 1.1 Overview The BSP FI Portal is an online, secured, web-based facility where BSP-Supervised Financial Institutions (BSFIs) can submit required reports and receive feedback on its status. It serves as a repository of the reports submitted by the BSFI to the BSP. The BSP FI Portal also provides a means for the BSP and the BSFI to exchange official communications related to report submissions, such as results of validation, assessment letters, and other notices. It is the single point of reference for official submissions and correspondences coursed through the facility as duly authorized users of both the BSP and the BSFI have access to the same set of records, thereby enhancing transparency in addressing report-related concerns. The BSP FI Portal has two major components, as follows: A. The reporting process component is composed of the following stages: 1. Report Submission stage allows the BSFI to submit reports required under existing regulations. 2. Amendment stage allows the BSFI to amend or revise a successfully validated report. 3. Assessment stage allows the BSFI to receive and reply to correspondence and communications from the BSP. B. The reference component is composed of the following sections: 1. Report List section allows the BSFI to view and download new or enhanced reporting templates and relevant BSP issuances. 2. History section allows the BSFI to view and download previously submitted reports and its corresponding validation result. 2

BSP Financial Institution Portal 1.2 Minimum Requirements PC Specifications: • 1 gigahertz (GHz) or faster 32-bit (x86) or 64-bit (x64) processor* • 1 gigabyte (GB) RAM (32-bit) or 2 GB RAM (64-bit) • 16 GB available hard disk space (32-bit) or 20 GB (64-bit) • DirectX 9 graphics device with WDDM 1.0 or higher driver. *Source:https://support.microsoft.com/en-ph/help/10737/windows-7-system-requirements Software Requirements: • Adobe Reader • Chrome 51/Win7, Firefox 31.3.0 ESR/Win7, Firefox 46/Win 7, Internet Explorer 11/Win 7, Edge 13/Win 10 • Microsoft Office 2007 3

BSP Financial Institution Portal 2. PORTAL NAVIGATION 2.1 Getting Started a. Open a web browser and type https://fiportal.bsp.gov.ph* on the address bar. *If inaccessible, please go to the url: https://fiportal2.bsp.gov.ph b. Create and save a new password. 4

BSP Financial Institution Portal c. Select and/or create a Password Reminder Question* and answer known only by the user. *User may customize the question d. Enter the generated security code from Entrust app* to the Portal and click Authenticate. * Please refer to User Guide for 2FA registration 5

BSP Financial Institution Portal e. User will then be redirected to the Welcome page of the FI Portal. 2.2 Report Submission Module This module contains a list of reports with its corresponding status. The authorized user of the BSFI will be able to: • Determine the details of the reports for submission (i.e., Status, Frequency, Report Name) • Submit the reports that are due; • View the details of a submitted erroneous report; and • Resubmit a report that contains an error HOW TO SUBMIT A REPORT 1. Click the Report Submission tab. Note: Accessible only by Report Submitter and Power User 2. The main page of the Report Submission module will display the following: a. Search Criteria b. Page Navigation c. Data Table 6

BSP Financial Institution Portal 3. Use the Search Criteria box to filter according to: a. Status of the Report § For Submission – reports that are pending for submission § In progress – reports that are queued for processing § Error – reports that failed system validation b. Frequency of Report Submission • Daily – eg. FX position, etc. • Weekly – eg. CDRC, WRRAR, etc. • Semi-Monthly – eg. SCRCA, etc. • Monthly – eg. MICRO (MIS), etc. 7

BSP Financial Institution Portal • Quarterly – eg. FRP, Agri-Agra, MSME, etc. • Semestral – eg. Stress Test, etc. • Annual – eg. SRLG, etc. • As Changes Occur – eg. BIODATA, Registration Form, etc. • As Incident Occur – eg. RCL, etc. c. Report Name d. Inclusive Period 4. Sort the data by clicking the preferred header of the Data Table Box. 5. Locate the specific report to be submitted, check if the details are correct and click Submit button. 6. Browse, select, and upload the corresponding file to be submitted. a. Click Browse to locate the report; and b. Select the file* to be uploaded then click Open * Take note of the File Name and File Type indicated as this is the correct format that will be accepted by the FI Portal. 8

BSP Financial Institution Portal 7. Verify the details of the report and click Submit 8. Review the Terms and Conditions and click “I Agree” to confirm. 9. Click the OK button upload the report. Once the report has been uploaded, take note of the change in report status**. ** Change in Report Status: In Progress – ongoing validation process Error – error in file validation Reports that passed validation will be transferred to the Amendment module. 2.3 Amendment Module This module contains a list of all successfully validated reports from the Report Submission Module. In this module, authorized user of the BSFI will be able to: • View list of successfully validated reports • Submit an amended report of successfully validated reports; and • View and download validation results 9

BSP Financial Institution Portal HOW TO AMEND A SUCCESSFULLY VALIDATED REPORT 1. Click the Amendment tab. Note: Accessible only by Report Submitter and Power User The main page of the Amendment module will display the following: a. Search Criteria Box b. Page Navigation c. Data Table Box 2. Use the Search Criteria box to filter according to: a. Status of the Report § For Amendment – successfully validated reports that are possible for amendment 10

BSP Financial Institution Portal § In progress – amended reports that are queued for processing § Amendment Error – amended reports that failed system validation b. Frequency of Report Submission c. Report Name d. Date Type e. Inclusive Period 3. Sort the Data Table by clicking a specific header. 4. Locate and choose the report to be revised and click Amend. 5. Browse, select, and upload the corresponding file to be submitted. a. Click Browse to locate the amended report; and b. Select the file* to be uploaded then click Open 11

BSP Financial Institution Portal * Take note of the File Name and File Type indicated as this is the correct format that will be accepted by the FI Portal. 6. Verify the details of the report and click Submit 7. Review the Terms and Conditions and click “I Agree” to confirm. 8. Click the OK button upload the report Once the report has been uploaded, take note of the change in report status. 2.4 Assessment Module This module contains the assessment and billing notices from the BSP. This will allow the authorized user of the BSFI to view the assessment notices from the BSP and send appropriate justifications to the BSP. This module contains two subsections: • Inbox – contains all notices which are still under evaluation. • Closed – contains all notices which the BSP has already decided its final position. 12

BSP Financial Institution Portal HOW TO VIEW AND RESPOND TO AN ASSESSMENT NOTICE 1. Click the Assessment tab. Note: Accessible only by Assessee and Power User The main page of the Assessment module will display the following: a. Search Criteria Box b. Page Navigation c. Data Table Box 2. In the Inbox tab, use the Search Criteria box to filter according to: a. Control # b. Report Name c. Date Type d. Inclusive Period 3. Sort the Data Table by clicking a specific header. 13

BSP Financial Institution Portal 4. Choose a Control Number from the Data Table box to view an assessment. Note: Red envelope indicates unopened notice 5. Verify the details of the assessed report and click the link under the Download Attachment column to view or save the assessment notice from the BSP. * User may opt to type a note/short message in the "Optional Message Box (Limited to 100 characters) 6. To upload and send a reply letter to the BSP: a. Click Browse to locate the reply letter; and b. Select the file to be uploaded then click Open c. Review the Terms and Conditions and click on “I Agree” to confirm 14

BSP Financial Institution Portal d. Click the OK button to upload the file. Once the file has been uploaded, take note of the change in report status** ** Change in Report Status: From Waiting for your reply to CMU Processing your request HOW TO VIEW AN ASSESSMENT NOTICE WITH FINAL POSITION 1. From the Assessment main page, click the Closed tab. 2. Use the Search Criteria box to filter according to: a. Control # b. Report Name c. Date Type d. Inclusive Period 15

BSP Financial Institution Portal 3. Sort the Data Table by clicking a specific header. 4. Choose a Control Number from the Data Table box to view a closed assessment. Note: Red envelope indicates unopened notice 5. Review the details of the closed assessment and click the links under the Download Attachment column to view or save the notices. 2.5 Report List Module This module serves as a source of BSFI for the following documents: • All the required templates and file structure; and • Regulatory issuances of the BSP pertaining to report submission. The authorized user of the BSFI can view relevant BSP issuances and download new or enhanced reporting templates. 16

BSP Financial Institution Portal HOW TO VIEW AND DOWNLOAD REPORTING TEMPLATES AND RELEVANT BSP ISSUANCES 1. Click the Report List tab. Note: Accessible to all Users The main page of the Report List module will display the following: a. Search Criteria Box b. Page Navigation c. Data Table Box 2. Use the Search Criteria box to search for a specific report by its: a. Report Code b. Frequency of Report Submission 3. Sort the Data Table by clicking a specific header. 17

BSP Financial Institution Portal 4. Click View to access the specific reporting template and its related issuances. a. Click the link to view the related issuances of the report under Circulars. b. Choose a reporting template and click Download under Report Files. 2.6 History Module This module contains all the reports submitted by the FI Portal User using: • Report Submission Module • Amendment Module All authorized users of the BSFI can view the details and results of each submission. 18

BSP Financial Institution Portal HOW TO VIEW AND DOWNLOAD PREVIOUSLY SUBMITTED REPORTS AND ITS CORRESPONDING VALIDATION RESULT 1. Click the History tab Note: Accessible to all Users The main page of the History module will display the following: a. Search Criteria Box b. Page Navigation c. Data Table Box 2. Use the Search Criteria box to filter according to: a. Status of the Report b. Frequency of Report Submission c. Report Name d. Date Type e. Inclusive Period 19

BSP Financial Institution Portal 3. Sort the Data Table by clicking a specific header 4. View the details of a specific submission by clicking the view details a. Click “Submitted Report” to view or download the submitted report. b. Click “PDF Result” to view or download the Validation Result of the submitted report 20

Annex B BSP Financial Institution Portal TWO-FACTOR AUTHENTICATION (2FA) REGISTRATION 1. On your IOS /Android device, open App Store / Play Store then search and install Entrust IdentityGuard Mobile app. 2. Open Entrust IdentityGuard Mobile and add new identity by clicking Add button.

BSP Financial Institution Portal 3. Enter identity provider details Address: fiportal.bsp.gov.ph Name: BSP 4. On your PC, go to the url: https://fiportal.bsp.gov.ph/ and log in using your password or the password provided by BSP1. 5. Upon log-in, you will be redirected to the Security Tab. Click Generate to get the Serial Number and Activation Code 1 Only applicable to newly registered users

BSP Financial Institution Portal 6. In the Entrust app, enter the generated Serial Number and Activation Code from the portal then click Activate 7. Return to your PC then enter the registration code from the app and click Register. After registration, click OK in the Entrust app.

BSP Financial Institution Portal 8. Enter the generated security code from Entrust app to the portal and click Authenticate to finish the registration on 2FA. 9. After authentication, you will be redirected to the Welcome page of the BSP FI Portal. Reminder: Entrust App is required to be opened to get the security code every time the users login to the portal.