DMW-MC-02-2025 — GUIDELINES GOVERNING THE ACCOMMODATION HOUSES/HOUSING FACILITIES OF PRIVATE RECRUITMENT AGENCIES (PRAs) AND LICENSED MANNING AGENCIES (LMAs)

Pepartment ot Aliarant Morkers Republic of the Philippines

Blas F. Ople Building, Ortigas Avenue cor. EDSA, Mandaluyong City 1550 Website: www. oownlFnei teedbac 22155.8821159.8724506 OMGD C

Memorandum Circular No. 0 2

Series of 2025

Guidelines Governing the Accommodation Houses/Housing Facilities of Private Recruitment Agencies (PRAs) and Licensed Manning Agencies (LMAs)

In line with the policy of the state to protect the rights and promote the welfare of OFWs

houses/housing facilities of all licensed recruitment agencies and manning agencies and their families, the following shall govern the registration of accommodation

for occupancy by their applicants in compliance with Sections 101 and 102 of the 2023 DMW Rules and Regulations Governing the Recruitment and Employment of Landbased OFWs:

A. GENERAL REQUIREMENTS

PRAs and LMAs intending to maintain an accommodation/housing facility for their applicants shall:

1 Report their accommodation house/housing facilities to the Licensing and

Regulations Bureau (LRB), by submitting the following requirements:

a. Original Copy of Notarized Contract of Lease or proof of ownership

of building classified as Group B Occupancy indicating the complete

C Original or Certified True Copy of Valid Fire Safety Inspection Original or Certified True Copy of Barangay Clearance/Permit Certificate for Buildings under Group B Occupancy; address of the accommodation;

d specifying the purpose of the facility; Sketch of actual location; e. Photos or videos of facilities; * Name and contact number of person or caretaker/house manager

in charge of managing the facility who is a regular employee of the agency, duly acknowledged by the Department, including her latest photo: h. Copy of the accommodation house rules

Original Notarized Affidavit of Undertaking duly signed by the agency's President, Sole Proprietor or Partner stating that:

The agency is granting access to the Department's duly authorized representative/s to inspect the accommodation facility at any time, to investigate any fact, condition or matter which may be necessary to determine compliance DEPARTMENT OF MIGRANT WORKERS violations, or which may aid in the enforcement of lawr G

Administrative Servic General Services Divisio

Date: May 29, 2025 RECEIVED By:RICHIE M. GUEVARRA Time: 02:25 P.M CONTROLLED AND DISSEMINATED By: DMW General Services Division on May 29, 2025

and regulations,andotherdirectivesonoverseas

I IN. I V safety regulations including occupancy limits as provided by welfare and protection of all applicants who are staying in in habitable condition, and compliant with all the prevailing mobility, including the freedom to leave the accommodation, The agency assumes full and complete responsibility for the The agency shall not withhold, nor shall it take without valid employment; the said facility; The agency shall ensure that the accommodation is always applicable laws and/or local ordinances; The agency shall provide the applicants with freedom of and the right to communicate with their families; and

V. Accommodation house rules with the name / photo of facility reason, any pertinent document belonging to the applicant occupying its accommodation.

must be visibly posted within the facility manager / caretaker, Emergency evacuation plan/exits

2 Provide the applicants free basic needs in the accommodation/facility, such

as:

a. Adequate food (breakfast, lunch and dinner) and clean/potable c. Toilet facilities with exhaust fans and, enclosed shower area b. Beds with mattress and coverings, blankets, (double-decker beds allowed; beds to be spaced 1m apart; 12 occupants per room) stocked with essential toiletries (soap, toothpaste, toothbrush, water; shampoo); d. Individual lockers; e. Internet connection; and

3. Provide other amenities/supplies necessary to ensure safe, decent and humane living conditions.

a Space for worship; b. Fire extinguishers / properly maintained fire exits; C e Basic medicines and First aid supplies; Emergency evacuation plan /safety gears; Separate laundry and clothes hanging area;

Adequate number of fans per room to provide air circulation;

B. MINIMUM REQUIREMENTS FOR AN ACCOMMODATION TO QUALIFY FOR REGISTRATION

1. The accommodation must be reasonably proximate to the registered provided. To determine reasonable proximity, the availability of public business address of the agency otherwise free transportation must be

DEPARTMENT OF MIGRANT WORKERS eneral Services Divisior Administrative Servic

Date: May 29, 2025 RECEIVED By:RICHIE M.GUEVARRA Time: 02:25 P.M CONTROLLED AND DISSEMINATED By: DMW General Services Division on May 29, 2025

2 transportation must be taken into consideration and the travel time should The accommodation must be in a sanitary and generally safe location with not be longer than an hour one way using direct public transportation

3. 4. The accommodation must be equipped with adequate light and ventilation, The accommodation must be facing a public street or alley; nearby hospitals, places of worship, and grocery stores;

5. The rooms allocated to the applicants must be compliant with the minimum as well as kitchen and dining areas; and

space measurement and occupancy limit as provided by laws, related rules and regulations or local ordinances.

C. ASSESSMENT PRIOR TO APPROVAL OF REGISTRATION

The Inspection Division of the Licensing and Regulations Bureau shall conduct a

requirements set by these guidelines as weli as the presence of all required permits post-qualification assessment to validate compliance with the general and minimum

visibly posted within the facility. (Group B occupancy, lighting, ventilation, sanitation,fire protection) which must be

of an accommodation facility within five (5) working days, upon determination of the The LRB Director shall issue a notice of approval of the application for registration

agency's full compliance with documentary and post qualification requirements.

D. MONITORING AND REGULAR REPORTING

1. To ensure proper oversight,a logbook of all applicants must be maintained

at the accommodation, recording the following details:

a. Complete name,date of birth,age,contact number and permanent

b. Name and contact number of applicant's next of kin; Act: address of the applicant, subject to the provisions of Data Privacy

C. Applicant's country of destination; d Date of admission and discharge from the accommodation, with

e. Applicant must sign the logbook upon admission and discharge. brief statement of the reason for the discharge; and

2. The agency shall submit quarterly reports to the concerned DMW Regional Office (RO) - Migrant Workers Protection Division (MWPD), including copies of the relevant logbook pages for the reporting period.

and the authorized signatory of the agency. These reports must be duly attested by both the caretaker/house manager

3. The RO-MWPD shall maintain a database of submitted reports and

determine compliance by the PRAs and LMAs with the provisions of this Circular.

DEPARTMENT OF MIGRANT WORKERS General Services Divisior Administrative Servict

Date: May 29, 2025 RECEIVED By:RICHIE M. GUEVARRA Time: 02:25 P.M CONTROLLED AND DISSEMINATED By: DMW General Services Division on May 29, 2025

4. The RO-MWPD shall submit a list of compliant and non-compliant agencies in its quarterly reports to the LRB for oversight and monitoring

purposes.

D. DENIAL OR CANCELLATION OF ACCOMMODATION REGISTRATION

the approval of accommodation, if based on the data provided by the RO-MWPD, the The LRB shall not approve the accommodation sought to be registered, or cancel

agency:

1. Misrepresented any documents and information provided in the reports, 2 or during application for registration; and Violated any of the requirements under this Circular or the governing

Rules.

The denial or cancellation of accommodation registration shall be without prejudice to the filing of administrative charges in accordance with the pertinent provisions of the applicable DMW rules and regulations.

E.SEPARABILITY CLAUSE

declaration. Circular, the validity of the other provisions herein shall not be affected by such In case of declaration by competent authority of invalidity of any provision of this

F. REPEALING CLAUSE

All other issuances inconsistent with this Circular are hereby repealed accordingly

G.EFFECTIVITY

This Circular shall take effect accordingly.

For strict compliance.

3o April 2025, Mandaluyong City

HANS LEO J. CACDAC Secretary

DEPARTMENT OF MIGRANT WORKERS General Services Divisic Administrative Servic

Date: May 29, 2025 RECEIVED By:_RICHIE M.GUEVARRA Time: 02:25 P.M CONTROLLED AND DISSEMINATED By: DMW General Services Division on May 29, 2025