RMO No. 13-2024 — Prescribes the guidelines and procedures on the use of Application for Employment Tracking System (AETS). Digest | Full Text | Annex A | Annex B | Annex C | Annex D | Annex E | Annex F | Annex G | Annex H

REPUBLIC OF THE PHILIPPINES

BUREAU OF INTERNAL REVENUE DEPARTMENTOF FINANCF Y APR 03 7824 :3:40Pm

: Quezon City

February 21, 2024

REVENUE MEMORANDUM ORDER NO. 13-2024

Subject Employment Tracking System (AETS) Guidelines and Procedures on the Use of Application for

TO All Revenue Officials and Employees Concerned

X BACKGROUND

agency needs to be transformed digitally to facilitate the submission of employment applications and the needed documentary requirements. Philippine Deveiopment Plan (PDP) for the Period 2023-2028 and Revenue Memorandum transform its existing services to continuously meet the needs and goals of the agency in the area of digitalization, and to cater to its clients, not only the taxpayers, but also its applicants who are interested to be part of the organization. The recruitment process of the Order (RMO) No. 27-2020, which provides for the BIR Digitat Transformation Roadmap 2020-2030, the Bureau of Internal Revenue (BIR) is embarking on a major initiative to Pursuant to Executive Order (EO) No. 14, s. 2023 re: Approving and Adopting the

Division (PD). in coliaboration with the Information Systems Group (ISG) has initiated the development of an Application for Employment Tracking System (AETS), a web-based application system that aims to streamline the Bureau's hiring and recruitment processes. This measure is also part of the bureau's Recruitment, Selection and Placement System The Human Resource Development Service (HRDS), through the Personnel

(RSPS) under the Human Resource Information System (HRIS) Project of the BIR Digitalization Program for Enhancing Administration and Support Services of BIR.

OBJECTIVES

This Order is issued to:

1. Prescribe policies and guidelines on the effective implementation of the AETS in accordance with the BIR Digital Transformation Program.

2. Provide applicants a platform to view and access the list of employment vacancies of the Bureau, encode necessary details needed for their application, and submit documentary requirements.

3.Align the bureau's RSPS with the country's PDP

1

I SCOPE

nationwide as prescribed in RMO Nos. 36-2013, 68-2016, and 36-2018. The policies, guidelines and procedures shall cover the BIR's entry level RSPS

Iv. DEFINITION OF TERMS

1. Application for Employment Tracking System (AETS) -- is a web-based application system that aims to streamline the BIR's hiring and recruitment process.

2. Qualification Standards (QS) - is a statement of the minimum qualifications for a position that includes education, experience, training, civil service eligibility, and physical characteristics and personality traits required in the performance of the job.

3. Forced-Rank List-1 (FRL 1) -- is a list of eligible applicants ranked according to their who are for consideration to a particular position. empioyment test result, consolidated interview rating, and eligibility rating, if applicable,

4. Equal Employment Opportunity Principle (EEOP) - asserts that all people should have the right to work and advance on the basis of merit, fitness and equality, regardless of their race, sex, color, religion, disability, national origin, or age.

V. POLICIES AND GUIDELINES

1. The BiR is unrelenting in its efforts to implement its Digital Transformation Program, which aims to streamline and transform its major processes to enhance its operations

and performance.

2. The AETS is an important tool to promote and implement digital recruitment and hiring of employees in the Bureau.

3. Access to AETS shall be granted to Authorized Users only as defined in the approved Security Access Matrix (SAM).

4. AETS and its users must ensure that data of the applicants are protected in accordance with the Data Privacy Act of 2012 (RA 10173).

5. All technicai related issues regarding the AETS shall be reported to Systems Service Desk for proper documentation, monitoring, and resolution. Deveiopment Division (SDD) and PD for policy/business issues, through the BIR

6. The EEOP shall be observed at all times.

7.Refer to the attached Job Aid (Annex A) in connection with the use of the AETS

2

3:4o f0 A O3

VI. ROLES AND RESPONSIBILITIES

For National Office

A. The Career Management Section, Personnel Division (CMS, PD) shall:

1. Provide the BIR Employment Application Form QR Code (Annex B) and link to

applicants;

2. Receive the hard copies of application documents from walk-in applicants and Employment Application Form, they shall receive an email to send a scanned copy of their application documents to the official BIR Recruitment email of the National encode the details in the AETS. For online applicants who accomplished the BiR

Office at: recruitment@bir.gov.ph:

3 Pre-screen/evaluate all received online and walk-in applications based on Civil

Service Commission's (CSC) minimum QS, and tag in the system whether the QS are met or not:

4. Schedule the final list of examinees for pre-employment examination and encode

examination details in the system such as date, time, and venue. Applicants qualified to take the examination shall receive the pre-empioyment examination schedule and other necessary details through their registered email address;

5. Conduct Pre-Employment Orientation and Examination;

6. Check the Pre-Employment Examination and encode examination results in the AETS:

7. Generate Employment Test Results (ETR) (Annex C) and Summary List (Annex D):

8. Tag in the AETS if the applicant has a passed or failed status in the examination applicant's references email address; The applicant shall receive an email regarding the result of their examination. In addition, the Character Reference Form (Annex E) will be sent to the passed

9. Coordinate the schedule of interview with the panel of interviewers:

10. Encode in the AETS the interview details such as the date, time, and venue. Applicants shall receive an email invitation regarding their interview schedule. Interviewers shall tikewise receive a Notice of Meeting through their email address:

11. Provide the interviewers a copy of application documents, ETR and interview Rating Sheet of applicants for interview;

12. Receive the accomplished interview ratings from the interviewers;

3 340P

13. Encode applicant's interview scores and other important remarks from the interviewers in the AETS; and.

14. Receive and ensure the correctness of the interview consolidation sheets (Annex F) prior to generation of FRL1 (Annex G)

B. Data Warehousing and Systems Operations Division (DWSOD) shall:

1. Grant access to AETS users; and,

2. Provide requested list of users to Security Management Division (SMD) and Revenue Data Center (RDC) as requested.

For Revenue Regions:

A. The Administrative and Human Resource Management Division (AHRMD) shall:

1. Provide the BIR Employment Application Form QR Code (Annex B) and link to

applicants:

2. Receive the hard copies of application documents from walk-in applicants and of their application documents to the official BIR Recruitment email of their preferred encode the details in the AETS. For online applicants who accomplished the BiR Employment Application Form, they shall receive an email to send a scanned copy regional office's AHRMD;

3. Pre-screen/evaluate all received online and walk-in applications based on CSC's

minimum QS, and tag in the system whether the QS are met or not;

4 Generate and submit List of Qualified Applicants (LQA) (Annex H) to CMS, PD every the final list of examinees; 10th day of the succeeding month. The CMS, PD shall verify the submitted LQA for

5. Coordinate with the CMS, PD for the schedule of conduct of the pre-employment employment examination schedule and other necessary details through their examination. Applicants qualified to take the examination shall receive the pre- registered email address;

6. Coordinate the schedule of interview with the panel of interviewers:

7. Encode in the AETS the interview details such as the date, time, and venue. Appicants shall receive an email invitation regarding their interview schedule

Interviewers shall likewise receive a Notice of Meeting through their email address;

8. Send Character Reference Form (Annex E) to the registered email address of applicant's references once the applicant passed the exam;

4

9.Provide the interviewers a copy of application documents, ETR and Interview Rating Sheet of applicants for interview;

10. Receive the accomplished interview ratings from the interviewers;

11.Encode applicant's interview scores and other important remarks from the interviewers in the AETS; and,

12. Generate interview consolidation sheets and forward a copy of interview consolidation sheets to CMS, PD.

VII. REPEALING CLAUSE

modified, amended, superseded or repealed accordingly. All revenue issuances or pertinent portions thereof inconsistent herewith are hereby

VII. EFFECTIVITY

This Order shail take effect immediately.

3O UMAGUI, JR

issioner of Internal Revenue

P-1

HPR 03 2n Jot

5