RMO No. 14-2022 — Amends RMO No. 40-2020 relative to the revised guidelines and procedures in the processing of Clearances in the National Office and Regional/District Offices Digest | Full Text | Annex J | Annex K | Annex L | Annex M

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October 25,2021 ReveNUe MeMORAnduM ORder no. 14-2032

TO : All Revenue Officials and Employees Concerned

SUBJECT and Procedures in the Processing of Clearances in the National Office and Amendment to Revenue Memorandum Order No.40-2020 re:Revised Guidelines Regional/District Offices

I BACKGROUND

additional policies, guidelines and procedures to resolve issues that affects the processing of clearance. was a need to amend portions of Part IV and V of the said mermorandum in order to provide a uniform letter format for requesting Certificate of Cleared Accountabilities (CCA) from concerned offices as well as provide clearances to employees who will retire/separate from the service or ordered transferred to another BIR office. However, upon consultation with various offices of the National Office, it was determined that there Revenue Memorandum Order (RMO) No. 40-2020 was issued in order to fast track the issuance of

H OBJECTIVES

This order aims to:

1.Amend Part IV and V of RMO No. 40-2020 which shall include additional policies, guidelines and: 3. 2. Provide a checklist for offices tasked to issue CCA for purposes of final/supplemental clearance Providean updatedchecklist ofrequirementson. (Annex K). procedures in the issuance of CCA to expedite the processing of National Office Clearances for retirement/separation/transfer to other government or transfer to other BIR offices and checklist purposes of separation/retirement or transfer to other BIR Offices. of requirements for CCA issuance of various offices in the BIR-National Office (Annex J) clearanceforpurposes of

I AMENDMENT

1.The following provisions of RMO No.40-2020 is hereby amended to read as follows

IV.POLICIES

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12. The following shall be the issuing offices of the CCAs which will serve as attachments to the Clearance:

Property Division General Services Division Accountable Forms Division National Office Clearance (Form 0029/0048/0047) Collection Division Legal Division Assessment Division Regional Office Clearance Form 0030/0049 Assessment Section Client Support Section Administrative Section District Office Clearance Form(Form oo46)

Revenue Accounting Division Regional Investigation Collection Section

Internal Investigation Division* Training Delivery Division** Training Management Division** Personnel Adjudication Division* Network Management and Records Management Data Warehousing and Systems Operations Division DWSOD** (NMTSD** Division** Technical Support Division (if applicabie Division Regional Cooperative Compliance Section

**For BIR Form 0029 only *Except for BIR Form oo47 Final Clearance Form BIR MPC** BIREA/BIRMAG** BIRSALA**

and DWSOD of the National Office. employees. All CCA signifying revocation for system access will be issued by the NMTSD Note: Revenue Data Centers (RDC will no longer issue CCA for Regional Office

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19. The Personnel Division (PD) shall provide service records and assignment history, if applicable, of retired/separated employees or those ordered to transfer to other BIR

accountabilities. offices via Revenue Travel Assignment Order (RTAO to the Revenue Accounting Division (RAD), for those with collection items, and Accountable Forms Division (AFD, for those in charge of Accountable Forms, for the purpose of verifying

2o. The PD shall furnish the Network Management and Technical Support Division (NMTSD)/Data Warehousing and System Operations Division (DWSOD) with a monthly list of separated employees for revocation of system access.

21. Retired/separated emplovees and those transferred to another BIR office shall use the prescribed reguest letter for issuance of CCA (Annex L) and authorization letter Annex M),if an authorized representative will claim the CCA.

22. Assistant Chiefs of the aforementioned issuing offices of CCA may affix their signature the latter is not physically present in the Office. on the CCA of National/Regional/District Clearances in behalf of the Division Chief if

V.GUIDELINES AND PROCEDURES

A.TURNOVER OF PROPERTY/OFFICE RECORDS

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8. Retirees shall ensure the proper turnover of all property and money accountabitities to their Chief of Office/Section Chief prior to the effective date of their retirement.

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Likewise,employees transferring to another BIR office shall ensure proper turnover of their accountabilities before the date of their transfer.

9. The head of office shall be responsible in monitoring the proper turnover of accountabilities of retiring/transferring employees under their jurisdiction.

1o. It shall be the duty of the Administrative Officers (AO) of each office to submit the

turnover of property and money accountabilities of retirees to the concerned National or Regional Office divisions for their information.

11. All concerned offices shall ensure that its records are updated upon receipt of the turnover of accountabilities to avoid delays in the issuance of CCA of retirees/transferring employees.

B.PROCESSINGOFCLEARANCE

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6. The issuing offices of CCAs, to which the request was filed, shall inform the concerned official/employee thru a written communication of his/her remaining accountabilities

thus the non-issuance of certification within 3 days from receipt of the request.

7. Retired or transferring employees from the National Office shall accomplish Form

0o44 on the revocation of system access signed by his/her Head of Office and submit the Same to the NMTSD/DWSOD for issuance of CCA

8. Retired or transferring employees from the Regional Office shall submit a duly issuance of CCA. accomplished Form oo44 signed by his/her Head of Office to the Revenue Data Centers of the RDC,a copy of Form oo44 shall be submitted to the NMTSD and DWSOD for (RDC) for validation and revocation of system access.After validation and revocation

9. The NMTSD/DWSOD shall ensure that system access of employees has been revoked before issuing CCA. Any issues regarding the revocation of access of Regional Office Employees shall be coordinated by the NMTSD/DWSOD to the concern RDC for

resolution.

1o. The Personnel Divisions/AHRMD shalf maintain copies of the employee clearance for

reference purposes.

C.ROLES AND RESPONSIBILITIES

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2.Head of Office/Successor/Assistant Head of Office

a.Receive and verify all papers/forms and property accountabilities covered by the inventory list and ARE/RRI from the retiring/resigning/transferring employee.

b. Ensure and monitor the proper turnover of property and money accountabilities of retiring employees under his/her jurisdiction to their replacement officers.

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c. Sign the clearance form after confirmation that the official/employee has no

money and property accountabilities as well as pending papers/dockets with the government.

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6. Network Management and Technical Support Division/Data Warehousing and

Systems Operations Division/Revenue Data Center:

Upon receipt of the Request for Issuance of CCA and BIR Form 0044:

a. Review the submitted approved Request for Access Revocation (BIR Form 0044) Revenue Data Centers (RDC)

b.Validation of Revocation of Access

Network Management and Technical Support Division (NMTSD) b.Issue Certificate of Cleared Accountability(CCA) a. Log/list down the name of the personnel being cleared

c. Process the revocation of email, internet and Active Directory

a. Detach the approved Request for Access Revocation (BIR Form 0044) to the Data Warehousing and Systems Operations Division (DWSOD)

b. Issue Certificate of Cleared Accountability clearance form

c. Process the revocation of system access

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IV.EFFECTIVITY

This order shall take effect immediately

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P-1:ZPE:GPE Commissioner of Internal Revenue CAESAR R. DULAY 048+75

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