[ OCA CIRCULAR NO. 64-2006, March 30, 2006 ]

[ OCA CIRCULAR NO. 64-2006, March 30, 2006 ]

[ OCA CIRCULAR NO. 64-2006, March 30, 2006 ]

TO:

ALL CLERKS OF COURTS/OFFICERS-IN-CHARGE AND OTHER COURT PERSONNEL IN THE FIRST AND SECOND LEVEL COURTS

SUBJECT:

SURVEY QUESTIONS TO DETERMINE THE FACTORS AFFECTING THE SUBMISSION OF INCOMPLETE AND INACCURATE DATA ON THE MONTHLY REPORT OF CASES

The Monthly Report of Cases that is currently submitted by trial courts to the Supreme Court is a valuable source of management information! for decision-making purposes and monitoring the How of cases within and through the courts.

In line with the Court's Action Program for Judicial Reform, the Office of the Court Administrator through the Statistical Reports Division (SRD), Court Management Office, is implementing the Court Administration Management Information System (CAMIS) Project which is the automation of the preparation, collection and processing of the data onj the monthly reports of cases.

However, the SRD is encountering problems regarding the submission of complete and accurate monthly report of cases despite the issuance of Administrative Circular No. 4-2004 dated 4 February 2004 which contains the rules, guidelines and instructions in accomplishing the revised form.

In this connection, a survey is being conducted to determine the factors affecting the submission of incomplete and inaccurate data on the monthly report of cases. Please answer the questions attached by filling in the blanks legibly and checking in the spaces provided. The information gathered on this questionnaire will be treated with utmost confidentiality.

The same shall be submitted to the Office of the Court Administrator. through -

The Chief

Statistical Reports Division

Court Management Office

Taft Avenue corner Padre Faura Street

Ermita, Manila 1000

Compliance is hereby enjoined.

_ _30 __ March 2006. Untitled Document

PRESBITERO J. VELASCO, JR.

Court Administrator

I. Reporters's Information

a. Name: ______________________________________________________

b. Locatin:

Court/Branch: ____________________________________________

Station/Province: _________________________________________

d. Sex [ ] Male [ ] Female

d. Position [ ] Clerk of Court [ ] Brach Clerk of Court [ ] Officer-In-Charge

[ ] Statistician [ ] Docket Clerk - criminal [ ] Docket Clerk-civil

[ ] Docket Clerk-other cases

[ ] Others (specify) _____________________

N. B:. For the following information, use the definitions below to complete this section:

High = very familiar, used frequently

Medium = somewhat familiar, used occasionally

Low = not very familiar, used rarely

None = no knowledge

II. Computer Skill Level

a. Keyboard (alpha and numeric)

[ ] High [ ] Medium [ ] Low [ ] None

b. Use of Mouse

[ ] High [ ] Medium [ ] Low [ ] None

c. Windows

[ ] High [ ] Medium [ ] Low [ ] None

d. MS Word

[ ] High [ ] Medium [ ] Low [ ] None

e. MS Excel

[ ] High [ ] Medium [ ] Low [ ] None

f. Internet Familiarity

[ ] High [ ] Medium [ ] Low [ ] None

g. Adobe Acrobat Reader

[ ] High [ ] Medium [ ] Low [ ] None

III. Re: Administrative Circular No. 04-2004

a. Do you have a copy of the circular regarding the rules, guidelines and instructions in accomplishing the revised form of monthly reports of cases?

[ ] Yes [ ] No [ ] Don't know

b. If yes, do you have any difficulty in following the instructions of the said circular?

[ ] Yes [ ] No

c. If yes, which section of the circular do you encounter difficulty? (check)

[ ] Classification of criminal cases

[ ] Classification of civil/other cases

[ ] Break down of data on cases

[ ] Cases involving detention prisoner

[ ] Computation of cases inflow and outflow

[ ] Computation of due date of decision of cases submitted for decision

[ ] Prisoner count

[ ] Warrants of arrest

[ ] Aging of pending cases

[ ] Others (please describe below)

_____________________________________________________

_____________________________________________________

d. Which of the following solutions do you think will help you address your difficulty/difficulties?

[ ] Workshop or classroom instructions/discussions per province

[ ] ] Part of conferences or judicial career enhancement sessions

[ ] SRD-OCA personnel visitation of court station to provide one-on-one guidance or tutorial activity

IV. Excel File on Diskette

a. Do you use an electronic copy for the preparation od monthly reports of cases?

[ ] Yes [ ] No

b. If yes, do you use it in a regular basis?

[ ] Yes [ ] No

c. If not, why? (Please elaborate)

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

V. Communications

a. Do you have landline telephone connection in your Office that is easily accessible?

[ ] None [ ] Dedicated [ ] Share with another party

b. Does your Office have access to the Internet?

[ ] None [ ] Dialup [ ] Broadband