[ OCA CIRCULAR NO. 226-2015, October 01, 2015 ]

[ OCA CIRCULAR NO. 226-2015, October 01, 2015 ]

[ OCA CIRCULAR NO. 226-2015, October 01, 2015 ]

TO : All Judges, Clerks of Court, Branch Clerks of Court, and Officers-in-Charge of the First and Second Level Courts

SUBJECT : Submission of Project Procurement Management Plan (PPMP) for Year 2017

All Clerks of Court, Branch Clerks of Courts, and Officers-in-Charge of the first and second level courts are hereby DIRECTED to accomplish and submit on or before 15 November 2015 the following attached forms: i) Detailed Office Process and Resource Analysis Sheet; and ii) Project Procurement Management Plan (PPMP), for the allocation of your respective court station's monthly supply requirements for 2017. The forms may also be downloaded from the OCA website at oca.judiciary.gov.ph.

The accomplished forms shall be submitted to the Property Division, Office of the Administrative Services, Office of the Court Administrator, via mail courier or preferably through electronic mail to OCAProperty@sc.judiciary.gov.ph, for inclusion in the budget preparation for 2017.

The detailed office process and resource analysis is being undertaken to ensure that a sufficient quantity of supplies/equipment is allocated for each court. The quantity of the requested supplies shall be justified/supported by the resources (inputs) used in the office processes. For item/s not needed.by your office/court, but listed in the PPMP form, please put "x" on the space provided. On the other hand, for item/s needed but are not found in the list, please identify the said item/s. In case your court requires necessary repairs, renovations, repainting and the like, please indicate these in your PPMP form, or in a separate sheet.

The accomplished forms shall be approved by the Presiding Judge or the Executive Judge for the Office of the Clerk of Court.

Failure to submit the duly accomplished Detailed Office Process and Resource Analysis Sheet and PPMP form on or before 15 November 2015 would mean that only a minimum supply allocation will be provided to your court. Office equipment which has not been requested and included in the plan can not be provided. If no request for repairs and renovations is listed, it is presumed that your court's infrastructure is in good condition.

For strict compliance.

01 October 2015

(SGD.) JOSE MIDAS P. MARQUEZ Court Administrator