RMO No. 4-2023 — Amends RMO No. 14-2015 relative to the new composition of the Committee to Supervise the Printing of Specialized Accountable Forms in the National Office

REPUBLIC OF THE PHILIPPINES 'Bureau of i eLONs THALRFHENUe

BUREAU OF INTERNAL REVENUE DEPARTMENT OF FINANCE Quezon City RECorDS MGt. divISiON J7 H:oo a.m. JAN 27 2023

January 09, 2023

ReVenUe MEMOrAnDUM ORDeR nO. 4 . 2O 23

SUBJECT Amendment to RMO No. 14-2015, Defining the New Composition of the Committee to Supervise the Printing of Specialized Accountable Forms

TO All Internal Revenue Officers, Employees, and Others

Concerned

to Supervise the Printing of Specialized Accountable Forms in the National Office is hereby reconstituted as follows: In connection with the printing of specialized accountable forms, the Committee

Chairperson Assistant Commissioner or his/her authorized representative Administrative Service

Vice-Chairperson or his/her authorized representative Chief, Accounting Division

Member Chief, Accountable Forms Division

or his/her authorized representative

Member Chief, Taxpayer'Service Programs &

Monitoring Division or his/her authorized representative

Witness Resident COA Auditor

or his/her authorized representative

responsible official of their respective offices who shall represent them. The Committee Chairperson and members shall designate formally in writing any

BUREAU OF InTERNAL REVENUE InternAl cOm muNications division RLNETYS

jAN 27 2023q

Y L

E

Said Committee shall discharge the following functions:

1. Observe the procedures in the printing of accountable forms as set forth under COA Circular No. 78-35-A dated July 13, 1978 and other pertinent provisions of the Government Accounting Manual.

2. Supervise the printing of specialized accountable forms ensuring compliance with the specifications and security features requirements.

3. Coordinate with officials of the Accountable Forms Division in the conduct of the physical inventory.

4. Ensure that there shall be no sub-contracting of printing services pursuant to existing laws, rules and regulations.

5. Monitor and safeguard deliveries of printed accountable forms.

6. Account for all proofs, trial sheets, spoilage, trimmings, film and plates upon as may be determined by the Committee to be witnessed by the Auditor or his/her duly authorized representative. Prepare and submit a certificate of destruction thereof. completion of work orders. Destroy the same upon prior authority from the Commissioner of Internal Revenue, by shredding or in such appropriate manner

7. Submit reports to the Chief, Accountable Forms Division upon completion of the work order including accounting for the serial numbers of the printed accountable forms.

8. Control the printing machine, either by placing the necessary seal or lock whenever the piate is not removed from the machine or when it is not in actual operation. The seal, if any, must be signed by at least two (2) authorized officers

of the BIR so that removal of which can be easily detected.

9. Count the actual quantity of printed materials before leaving the printing premises and upon reporting the following day.

10. The Committee shall ensure that the provisions of RA No. 10173 or the "Data

Privacy Act of 2012", its Implementing Ruies and Regulations, and all 'relevant issuances of the National Privacy Commission, shall be observed in the performance of their duties.

effect immediately. This Order supersedes all existing issuances inconsistent herewith and shall take

RC lAGI Jr amissioner of Internal Revenue

O-4 001981

BUREAU

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RECORDS MGT.niVISInN