RMC No. 92-2024 — Guidelines on the Proper Sale and Affixture of Loose Documentary Stamps to Taxable Documents

IREAUOF INTERNAT REVENUE DIVISIUr

BUREAU OF INTERNAL REVENUE REPUBLIC OF THE PHILIPPINES DEPARTMENT OF FINANCE AG 27 2024

AL CoMMUNICATiONS DIVISION NSUYTE OF TNTERNAL REVENUE AUG 2 2024 y AU6.2 7 2024 ALTNUAT- TN. 4 10

REVENUE MEMORANDUM CIRCULARNO. 0 9 2 - 2 0 2 4

SUBJECT: Guidelines on the Proper Sale and Affixture of Loose Documentary

Stamps to Taxable Documents

TO : All Revenue Officials, Employees and Other Concerned

BACKGROUND

In2008, Revenue Memorandum Order(RMO)No.13-2008

Regulations (RR) No. 7-2009, when the eDST System was implemented replacing the DSEIMs. and its instrumentalities, including local government units, to address the unavailability of loose stamps and the technical and operational inadequacies of Documentary Stamp prescribed for DSEIM users under RMO No. 14-2008, in order to address the loading System/ Receipt System (CS/RS) for certificates being issued by government agencies Electronic Imprinting Machine (DSEIM). The temporary use of CS/RS was likewise limitation of these machines, until it was revoked effective January 1, 2010 by Revenue (now Revenue Regulations No. 2-2023) was issued prescribing the use of Constructive

CS/RS or purchased and affixed loose documentary stamps on their taxable documents. the eDST System, it was noted that certain taxpayers failed to enroll and use the said system. It was later discovered that these taxpayers have either continued to use the While RR No. 7-2009 has identified industry sectors that are mandated to use

Further, the following incidents were recently reported to this Bureau:

1. Sale of loose DST through online platforms or physical stores.

2. Affixture of both spurious eDST system-printed stamps and loose documentary stamps to taxable documents.

3. Affixture of Ioose documentary stamps to taxable documents by eDST System taxpayers-users instead of the system-generated stamp.

4. Affixture of loose documentary stamps to taxable documents with DST due of more than P15.00 (now P30.00) in violation of RR No. 15-2001.

GUIDELINES ON THE PROPER SALE AND AFFIXTURE OF LOOSE DOCUMENTARY STAMPS

the following policies and procedures for strict compliance by all concerned taxpayers and revenue personnel of this Bureau: In order to address these incidents, this Circular is hereby issued to prescribe

1. The affixture of loose documentary stamps to taxable documents shall not appiy to the following taxable documents/transactions:

a.One-Time Transaction (ONETT); b. Taxable documents issued in the regular operations of mandated taxpayers-

c. Certificates covered by the CS/RS under RR No. 2-2023. users of the eDST System of this Bureau; and

2 Loose documentary stamps shall only be purchased from and sold by the

2 Officers (RCO) assigned at the National Office and Revenue District Office of this Bureau. authorized Specialized Revenue Collecting Officers (SRCO)/Revenue Collection

ABMIN UNTME S AUJS 27 2024 stamps are uploaded as collections to the Collection and Bank Reconciliation of In order that the amount of the daily proceeds from sale of loose documentary

the Integrated Tax System (CBR-ITS)/Collection, Remittance and Reconciliation

: Receipting Device (CORD), shall be generated by the SRCO/RCO covering all Identification Number of the Revenue District Office in the issuance of said Official Receipt (eROR) or manual ROR, in case of unavailability of the Mobile Revenue Collection Officer System (MRCOS) and/or the Collection Officer sales of documentary stamps for the day. The RCO/SRCO shall use the Taxpayer receipts, and the inclusive series of the loose documentary stamps sold shall be indicated in the "REMARKS" field of the MRCOS. of the Internal Revenue Integrated System (CRR-IRIS), an electronic Revenue

3. A single piece of loose documentary stamp shall only be purchased and sold by the SRCO/RCO for each taxable document with DST due of not exceeding P30.00. In addition, the SRCO/RCO shall undertake the following procedures:

a. Require the presentation of the original copy of the duly signed taxable document to which the documentary stamp tax is to be affixed;

b. Affix the loose documentary stamp to the lower portion of the taxable document;

c. Cancel the stamp by writing two lines across the stamp and extending to portions of the document to which it is affixed, and indicating the date of affixture thereto by perforation as to render it unreusable. In case of

unavailability of a perforating device, it shall be sufficient that the date of affixture may be indicated through a mechanical dater, rubber stamp or by hand writing; and

d. Release the taxable document with the duly cancelled documentary stamp. 2

be allowed to purchase two or more pieces of loose documentary stamps, provided However, for those taxpayers who issue taxable documents with tax due of not that the following requirements shall be complied with: more than P30.00 such as schools and universities, except those taxpayers who are using the eDST System and those taxpayers covered by RR No. 2-2023, they shall

a. The taxpayer shall submit to the SRCO/RCO a written letter with its official

the purchase of loose documentary stamps, with the following information: letterhead duly signed by the taxpayer or its authorized representative requesting

ii. Number of loose documentary stamps being purchased; ii. Taxpayer Identification Number; iv. The purpose for which the loose documentary stamps shall be used; and I Name and address of the requesting taxpayer;

V Name of taxable document on which the loose documentary stamps shall

be affixed to

and included in the letter, as follows: In subsequent purchases, the previously purchased stamps shall be liquidated

Beginning Balances Stamps Purchased Stamps Affixed Ending Balances Count Numbers Serial Count Date Count Covered Period Numbers Serial Count Numbers Seria!

h The SRCO/RCO shall issue an eROR or manual ROR, as the case may be, with

the amount equivalent to the total value of the loose documentary stamps being purchased;

C. The SRCO/RCO shall issue ONLY loose documentary stamps in sequential

SRCO/RCO shall maintain two (2) separate sheets of stamps with one sheet serial numbers for bulk purchases of these stamps. Accordingly, the assigned for single-piece purchases of stamps and the other sheet for bulk purchases of stamps.

d. Based on the information indicated in the purchase letters of the taxpayers, a record, in hard or soft copy, shall be maintained by the SRCO/RCO using the following format:

Name TP Address TN Count Beginning Balances Serial Nos. Count Purchased Stamps No. of Date Count No. of Stamps Affixed Period Covered Serial Numbers Count Balances Ending Serial Nos.

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4 Original copies of surety bonds issued for excise tax purposes with documentary

concerned offices of this Bureau, unless the name of the issuing company has been validated from the concerned revenue office as a duly enrolled taxpayer to the stamp imprinted by the eDST System shall not be accepted and recorded by the eDST System and the DST due from the surety bond is deducted from the taxpayer's ledger in the said system.

enjoined to give this Circular as wide publicity as possible. All internal revenue officials, employees and others concerned are hereby

This Circular shall take effect immediately

1 LUMAGUI, JR. Cor Kssioner of Internal Revenue

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