[ OCA CIRCULAR NO. 96-2006, July 12, 2006 ]

[ OCA CIRCULAR NO. 96-2006, July 12, 2006 ]

[ OCA CIRCULAR NO. 96-2006, July 12, 2006 ]

TO:

ALL EXECUTIVE/PRESIDING JUDGES AND CLERKS OF COURT/ACCOUNTABLE OFFICERS OF THE FIRST AND SECOND LEVEL COURTS

SUBJECT:

GUIDELINES OF THE REQUISITIONS, ISSUANCE AND CONSUMPTION OF OFFICIAL RECEIPTS FOR LAND REGISTRATION AUTHORITY COLLECTIONS

The Administrator of the Land Registration Authority has requested the Office of the 2ourt Administrator to issue the following guidelines on the requisition, issuance and cor mmption of official receipts for collections that will accrue to the said Office, to wit:

1) Letter requests for Official Receipts (Accountable Form 51) and/or cash book shall be submitted by the Accountable Officer addressed to the Administrator, Land Registration Authority (LRA), thru the LRA Supply Officer;

2) Official Receipts shall be issued by the LRA Property and Supply Section using General Form 33 A (Invoice and Receipt of Accountable Forms) accompanied by a Requisition and Issuance Voucher (RIV), as attached which shall be duly acknowledged and promptly returned by the Acco .ratable Officer to the LRA Property and Supply Section within (5) days from receipt thereof;

3) If the Official Receipts and/or cash book are to be hand-carried by anyone other than the Accountable Officer, the letter request must be accompanied by an authorization letter;

4) If the Official Receipts and/or cash book are to be delivered, the same shall be forwarded by LRA thru its cargo forwarding contractor; and

5) Consumtion of Official Receipts shall be reported semi-annually to the Land-Registration Authority thru its Property and Supply Section using the attached form, for monitoring and auditing purposes.

For stict compliance

__ 12 __ July, 2006. Untitled Document

CHRISTOPER O. LOCK

Court Administrator

REPORT OF CONSUMPTION OF ACCOUNTABLE FORM NO. 51 For the Period ____________________________________

INCLUSIVE SERIAL NUMBER TOTAL ACCOUNTABLE FORM

DEBIT Balance per last REPORT Accountable forms Received __________________________________ __________________________________

__________________________________

DEBIT Accountable forms Issued Accountable forms Spoiled __________________________________ __________________________________

__________________________________

BALANCE ON HAND __________________________________ __________________________________

(Date)

C E R T I F I C A T I O N

I CERTIFY that the foregoing is a true statement of all accountable forms received, spoiled and issued by me during the period above-stated.

______________________________

Name, Signature & Position/Designation of Accountable Officer

REQUISITION AND ISSUE SLIP (see image after the oca circulars no. 96-2006)

INVOICE AND RECEIPT OF ACCOUNTABLE FORMS (see image after the oca circulars no. 96-2006)