[ OCA CIRCULAR NO. 156-2016, July 18, 2016 ]

[ OCA CIRCULAR NO. 156-2016, July 18, 2016 ]

[ OCA CIRCULAR NO. 156-2016, July 18, 2016 ]

TO : All the Judges, Clerks of Court and Concerned Personnel of the First and Second Level Courts in The Following eCourt Roll Out Sites: Quezon City, Angeles City, Lapu-Lapu City, Cebu City, Tacloban City and Davao City

SUBJECT : Reminder on the Strict and Regular Use of the eCourt System

Upon review, it was found that some of the courts in the eCourt roll out sites have not been entering all of their pending cases into the eCourt system; that their case entries are not complete or updated; that their eCourt-generated -reports are not reconciled with manual monthly reports; and that they are neither using the eCourt Calendar nor conducting Automated Hearings.

In view thereof, you are DIRECTED to STRICTLY COMPLY with Memorandum OCA-eCourt-Rep-1 dated 6 January 2016 (Re: Monthly eCourt Usage Assessment Forms), and ensure that:

All pending cases are entered into the eCourt system;

All case entries are completed and updated;

The eCourt-generated reports are reconciled with manualmonthly reports;

All branches are using .the eCourt Calendar; and

All branches are conducting Automated Hearings.

Accordingly, all first and second level courts in Quezon City, Angeles City, Lapu-Lapu City, Cebu City, Tacloban City and Davao City, except those newly-organized courts that have yet to use the eCourt system, are hereby ENJOINED to make certain that their pending cases are fully encoded into the eCourt system by 30 September 2016, and that all case entries are consistently, regularly and accurately updated. In addition, the following shall be strictly observed:

1. Incoming documents shall be logged in the eCourt system as soon as these are filed; 2. Outgoing documents shall be logged in the eCourt system as soon as these are released; and 3. Case incidents shall be created and entered as soon as they arise.

A compliance team from the Office of the Court Administrator will conduct spot audits, beginning 1 October 2016, to monitor adherence hereto.

For strict compliance.

18 July 2016

(SGD.) JOSE MIDAS P. MARQUEZ Court Administrator